Records Management Support Specialist

🔥 13 hours ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

💝 Customer Support

👻 Ghost score 13%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Seneca Holdings

WebsiteLinkedInAll Job Openings

501 - 1000 employees

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

Seneca Holdings is the investment arm of the Seneca Nation, dedicated to building a portfolio of profitable businesses that promote long-term income and self-sufficiency for the Nation. The organization focuses on diversifying revenue streams through a variety of sectors, including federal government contracting, environmental solutions, and health-related services. By investing in sustainable opportunities, Seneca Holdings aims to support the economic growth of the Seneca community while honoring its mission of serving future generations.

📋 Description

• Support Army Environment, Safety and Occupational Health records management and transition activities for ODASA(ESOH) • Transfer official ESOH records to the ASA(IEE) SharePoint Online portal and other approved repositories • Identify and classify official records versus non-record materials • Apply Army records schedules and naming/metadata conventions • Track records-management requirements, timelines, and deliverables for the Integration Branch • Support closure and migration of shared drives, including inventories, folder mapping, and post-transfer quality checks • Develop internal procedures, job aids, and instructional materials for records tools and uploads • Serve as an alternate to the ESOH Records Management Coordinator, covering routine coordination and status reporting • Coordinate with action officers on filing requirements • Handle CUI and other controlled information according to Army and DoD rules • Prepare status reports and briefings • Review work products for completeness and Army quality standards

🎯 Requirements

• Bachelor’s degree in records/information management, library/information science, business, public administration, history, communications, or a related field; or equivalent relevant experience • 3–5 years of experience in records management, information management, document control, or large-scale file migration in a federal, DoD, or similarly regulated environment • Experience distinguishing official records from non-record materials and organizing files for retention and retrieval • Working experience with SharePoint Online, including document libraries, metadata, permissions, and content movement • Strong written and verbal communication skills • Ability to write clear procedures and train non-specialists • Proficiency with Microsoft Excel, PowerPoint, and Word • Ability to obtain a Secret clearance • Ability to travel as required • Desired: Direct Army or DoD records-management experience, including AR 25-400-2, ARIMS, or Army Records Retention Schedule • Desired: Experience as a Records Management Coordinator, Records Liaison, or alternate RMC • Desired: Experience migrating shared drives or file shares into SharePoint Online or another records repository • Desired: Knowledge of CUI marking, PII handling, and access control in collaboration sites • Desired: Experience with Microsoft Teams, SharePoint, Approvals, Power BI, Visio, and related Microsoft 365 tools

🏖️ Benefits

• Competitive pay • Medical, dental, vision, life, and disability insurance • Voluntary critical illness, hospital, and accident benefits • Health savings and flexible spending accounts • Retirement 401(k) plan • Paid leave programs for eligible full-time employees working at least 30 hours per week • Flexible work-life balance • Professional development opportunities • Performance and recognition programs • Collaborative work environment and culture • Hiring preference for Seneca or Native individuals