Executive Assistant, Virtual

Job not on LinkedIn

🔥 5 hours ago

🇺🇸 United States – Remote

💵 $85k - $100k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Sirva

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

📦 Logistics

🤝 B2B

🏠 Real Estate

Logistics • B2B • Real Estate

Sirva is a global leader in relocation and moving services that provides employee relocation solutions to corporate clients and moving services to consumers. Its offerings include corporate relocation and mobility (HR/mobility services, visa & immigration, expense management, talent development, reporting & analytics), household goods moving and shipment, commercial moving, temporary accommodations, property management, home buying/selling support, mortgage services, and technology solutions to support relocations. Sirva operates a family of brands (including Allied, northAmerican, Global Van Lines, Alliance, and Sirva Mortgage) with a footprint covering 190+ countries and 69 global locations, serving enterprise and individual clients worldwide.

📋 Description

• Provide high-level support to the Chief Executive Officer and Executive Leadership Team • Manage executive priorities, calendars, communications, meetings, travel, and key business initiatives • Coordinate executive administration, board and leadership meetings, reporting, presentations, projects, and events • Maintain calendars and provide administrative support • Prepare expense reports and assist with expense and budget tracking • Plan and coordinate office or regional meetings and teleconferences • Coordinate domestic and international travel arrangements • Draft meeting minutes • Draft and edit presentations and prepare hard-copy documents • Assist with local office events and global town hall meetings • Gather, consolidate, and coordinate organizational information for executive reporting, presentations, dashboards, and decision-making materials • Coordinate Board and Executive Leadership meetings, including scheduling, logistics, materials preparation, and documentation distribution • Assist with executive communications, correspondence, presentations, and briefing materials • Serve as a trusted partner to the CEO and ELT and ensure follow-through on priorities, action items, and initiatives • Handle highly confidential information with utmost discretion • Act as liaison between leaders and relevant parts of the organization • Perform other duties as required

🎯 Requirements

• Associate/Bachelor’s Degree preferred • 5-7+ years of executive administrative support experience, including direct support of C-suite executives or senior leadership teams, preferably in a global organization • Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint • Ability to work independently with minimal direction in a fast-paced environment • Ability to build trusted relationships and effectively manage interactions with senior executives, Board members, and external stakeholders • Ability to work collaboratively across all levels of the organization with a customer-centric mindset • Strong coordination skills with the ability to balance multiple tasks, prioritize work in order to meet deadlines, and be agile with changes in environment and deadlines • Ability to independently exercise good judgment, discretion, and sound reasoning in making important decisions while looking for opportunities to make improvements • Superior organization and communication skills, both written and verbal, professional presence, and ability to multitask • High level of professionalism, integrity, discretion, sound judgment, and commitment to maintaining confidentiality • Previous project management experience highly desirable

🏖️ Benefits

• Comprehensive benefits package • Medical insurance • Dental insurance • Vision insurance • 401(k) • FSA/HSA • Employer HSA Match • Life & Disability Insurance • Paid Time Off • Volunteer Time Off • ID Theft Protection Plan

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