Executive Assistant

🕒 3 days ago

🇺🇸 United States – Remote

💵 $100k - $150k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Solace

WebsiteLinkedInAll Job Openings

1 - 10 employees

⚕️ Healthcare Insurance

🧘 Wellness

🌍 Social Impact

Healthcare Insurance • Wellness • Social Impact

Solace is a healthcare advocacy company that connects patients and their families with skilled advocates, such as doctors, nurses, and other healthcare experts. Their mission is to empower patients and improve healthcare outcomes by assisting with the navigation of the complex healthcare system. Solace provides support in areas like scheduling, communicating with medical teams, and insurance dealings, and advocates are covered by Medicare and Medicare Advantage plans. The platform ensures patients receive personalized support through phone or video consultations, assisting with everything from chronic illness management to healthcare paperwork.

📋 Description

• Own complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value. • Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts. • Support the planning and execution of leadership meetings, team offsites, and large-scale company events. • Act as a proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items. • Draft, edit, and send communications on behalf of executives with professionalism, clarity, and strong executive presence. • Serve as a primary point of contact between executives and internal leaders, external partners, vendors, and stakeholders. • Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality. • Support leadership operating cadence (staff meetings, business reviews, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through. • Build and continuously improve systems, templates, and processes that enhance executive productivity and organizational effectiveness. • Manage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail. • Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change.

🎯 Requirements

• 5+ years of experience supporting senior executives, preferably at the VP or C-suite level in a high-growth, fast-paced environment. • Experience working in a legal environment, such as a law firm. • Exceptional calendar management, prioritization, and organizational skills. • Strong written and verbal communication skills, with the ability to draft clear, concise executive-level messaging. • Demonstrated judgment, professionalism, and ability to handle highly confidential information. • Excellent project management skills with a strong bias toward execution and follow-through. • Ability to anticipate needs, solve problems independently, and stay ahead of deadlines. • Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity. • High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence. • Background in startups, healthcare, technology, legal, or complex operational environments.

🏖️ Benefits

• Offers Equity