Document Control Analyst, Delivery Program

Job not on LinkedIn

🕒 September 25

⛰️ Colorado – Remote

⛰️ Colorado – Remote

💵 $72k - $79k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🧐 Analyst

👻 Ghost score 3%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 46 days.
• Jobs at this company usually fill in 36 days.

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📋 Description

• Establish a reliable, governed source for PMO policy, process, procedure, templates, and project-delivery documentation • Improve consistency in how project teams organize, name, revise, retain, and retrieve records across the lifecycle • Provide Delivery Program leadership visibility into documentation quality, compliance, and corrective actions • Enable project teams and partners to use the right platform and workflow for design, construction, and controlled records • Administer, maintain, and continuously improve the Center of Excellence document library • Set up, manage, and maintain document-control systems and project records across the project portfolio • Apply the Document Control Plan, project folder structure, file naming conventions, retention requirements, and revision-control standards • Coordinate document intake, identification, distribution, revision, archival, and retrieval • Maintain accurate document registers and revision histories • Review documents and records for accuracy, completeness, metadata, naming, version status, and appropriate storage location • Guide project teams on practical application of document-control standards and approved systems • Support controlled management of design documents, drawings, specifications, RFIs, submittals, meeting records, change documentation, closeout records, and related project files • Conduct routine audits and quality checks; document findings, track corrective actions, and escalate recurring compliance risks • Partner with project leadership, design, construction, controls, commissioning, and external partners to resolve document-control issues • Maintain internal process documentation and job aids and recommend updates • Serve as a subject matter expert for SharePoint, Procore, and future data-management platforms • Train users on folder structures, naming conventions, revision controls, and system use • Prepare reporting on document quality, audit results, adoption, exceptions, and corrective-action status • Identify opportunities to simplify workflows, reduce duplication, improve searchability, and strengthen record integrity • Perform general administrative responsibilities including data entry, reporting, and user support

🎯 Requirements

• 4+ years of document control experience supporting engineering, architectural, construction, infrastructure, or similarly technical project environments • Independent responsibility for document registers, revision control, audits, and project-team support • Working knowledge of construction and design documentation, including drawings, technical specifications, RFIs, submittals, revisions, and transmittals • Experience with Procore, SharePoint, and comparable document-control systems such as Autodesk Forma Data Management • Strong organizational skills, attention to detail, follow-through, and sound judgment in managing controlled records • Clear written and verbal communication skills • Confidence training users with varied technical backgrounds • Must be eligible to work in the United States • Must pass a comprehensive drug and background screening • Bachelor's degree in a related field (preferred) • 5+ years of experience supporting complex, multi-project capital programs (preferred) • Experience administering SharePoint and Procore document-control practices, training users, and conducting documentation compliance audits (preferred) • Familiarity with document-control governance, quality assurance, retention practices, and audit processes (preferred) • Ability to interpret technical terminology and collaborate effectively with design, construction, and project-delivery teams (preferred) • Travel up to 25%

🏖️ Benefits

• Medical, dental, and vision insurance • 401K program • Flexible spending accounts • Cell phone subsidy • Peer-to-peer recognition and rewards programs • Company events, game nights, happy hours, and barbecues

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