Grants & Contracts Specialist – Pre-Award Team

🔥 25 minutes ago

🗽 New York – Remote

🗽 New York – Remote

💵 $80k - $87k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Stony Brook University

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1957

📚 Education

🔬 Science

🤝 Non-profit

Education • Science • Non-profit

Stony Brook University is an internationally recognized public research university in New York that offers a broad range of undergraduate, graduate, professional, and continuing education programs. It is a flagship SUNY institution with a strong emphasis on research and innovation, operating numerous centers and institutes, partnering with national labs, and supporting technology transfer and entrepreneurship. The university serves a large, diverse student body, provides extensive campus life and support services, and is known for affordability, significant research output, and community and economic impact.

📋 Description

• Provide pre-award administrative assistance, guidance, and oversight for faculty and administrators seeking external research and sponsored-project funding • Prepare, review, and timely submit proposals according to sponsor deadlines, laws, regulations, and University policies • Ensure proposals, Just-in-Time materials, post-submission materials, and pre-award negotiations meet sponsor requirements and regulatory compliance standards • Consult managerial staff regarding exceptions to University policy, including matching commitments, facilities, and administrative rates • Train and assist faculty and administrators with proposal development, budgeting, sponsor terms, and University procedures • Obtain required clearances and authorizations, including training mandates and disclosures • Review solicitation and award terms and collaborate on negotiations for complex and non-standard proposals • Facilitate agreements, including subcontracts, clinical trials, and state agreements • Analyze funding announcements, sponsor submission procedures, and electronic research processes • Monitor changes in laws, regulations, and internal and external policies governing grants and cooperative agreements • Serve as liaison between Principal Investigators, sponsors, the University, and researchers during sponsored-research commitment negotiations • Administer institutional grant transfers and coordinate with incoming faculty and campus offices such as Property Control • Guide development and revision of project budgets, including Just-in-Time budgets, fringe benefits, and facilities/administrative costs • Manage institutional cost-sharing and matching costs with accurate proposal documentation • Determine whether proposals should be submitted through the Stony Brook Foundation or Research Foundation • Contribute to workflow, business-process, and policy improvements • Train new pre-award staff and develop or present training materials • Support Huron Click Grants/MyResearch training • Attend workshops and conferences related to grant administration and proposal requirements • Contribute to OSP committees, website presence, and communications strategies • Provide backup administrative support to team members • Perform other assigned duties

🎯 Requirements

• Bachelor’s degree (foreign equivalent or higher) and minimum of two (2) years of full-time Sponsored Program/Research Administration experience, or an alternative combination of higher education and Research Administration experience equaling four (4) full-time years • Comprehensive knowledge of federal grant and contract regulations, including Uniform Guidance, NIH, NSF, DOD, DOE, and USDA • Knowledge of industry, foundation, and local government funding environments • Ability to use or learn electronic pre- and post-award systems such as Grants.gov, NIH ASSIST, NSF Research.gov, Grants Solutions, Huron Click, InfoEd, and Cayuse • Experience developing or analyzing grant budgets preferred • Experience managing grant application processes preferred • Experience interpreting and applying federal, state, and institutional policies preferred • Customer service experience preferred • Experience with pre- and/or post-award management in government, non-profit, and/or academic settings preferred • Ability to multitask accurately in a fast-paced, deadline-driven environment • Strong organizational and time management skills and exceptional attention to detail • Ability to work in a busy, high-volume, deadline-driven team environment and reprioritize activities for emergency requests • Strong written, verbal, interpersonal, and communication skills • Ability to work independently and collaboratively with diverse constituents and meet deadlines • Must be a U.S. citizen, lawful permanent resident, or other protected individual under 8 U.S.C. Sec. 1324b(a)(3) • Must be able to work without employer sponsorship; work visa sponsorship is unavailable • Resume/CV and cover letter required with online application

🏖️ Benefits

• Hybrid, alternative workplace arrangements/telework may be eligible • Full-time regular appointment • Training through workshops and conferences geared toward honing grant administration skills • Opportunity to attend training on changes in proposal submission requirements • Total rewards offered by SUNY Research Foundation • Inclusive learning and working environment • Disability-related workplace accommodations available