Grants & Contracts Specialist – Pre-Award Team

🔥 2 minutes ago

🗽 New York – Remote

🗽 New York – Remote

💵 $80k - $87k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

👻 Ghost score 0%

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Stony Brook University

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1957

📚 Education

🔬 Science

🤝 Non-profit

Education • Science • Non-profit

Stony Brook University is a public, research-focused university in New York and a flagship campus of the SUNY system. It offers undergraduate, graduate, and professional programs across more than 300 fields of study, operates extensive research centers and partnerships (including health sciences and national lab collaborations), and emphasizes innovation, community engagement, and broad student life and support services. The institution also conducts significant research and technology licensing activity and provides continuing and online education.

📋 Description

• Provide pre-award administrative assistance, guidance, and oversight to faculty and administrators seeking external funding • Prepare, review, and timely submit sponsored project proposals according to deadlines, sponsor requirements, laws, and University policies • Serve as the primary source of expertise for proposals, Just-in-Time submissions, post-submission materials, and pre-award negotiations • Ensure regulatory compliance and consult managerial staff regarding exceptions to University policy • Train and assist faculty and administrators with proposal development, budgeting, sponsor terms, and University policies • Obtain required clearances and authorizations, including training mandates and disclosures • Review solicitation and award terms and collaborate on negotiations for complex and non-standard proposals • Facilitate agreements, including subcontracts, clinical trials, and state agreements • Analyze funding opportunity announcements and sponsor electronic submission procedures • Keep current with laws, regulations, and policies governing grants and cooperative agreements • Serve as liaison between Principal Investigators and sponsors and represent the University in authorized negotiations • Administer institutional grant transfers and coordinate with incoming faculty and campus offices • Guide development of project budgets, including Just-in-Time budgets, fringe benefits, and facilities/administrative costs • Manage institutional cost-sharing and matching costs with accurate proposal documentation • Determine whether proposals require Stony Brook Foundation or Research Foundation submission • Contribute to workflow, business process, and policy improvements • Assist with training new pre-award staff and develop or present training materials • Serve on the campus team training users of the Huron Click Grants/MyResearch module • Attend grant administration workshops and conferences • Support OSP communications, website, and committee initiatives • Provide backup administrative support to team members • Perform other assigned duties

🎯 Requirements

• Bachelor’s degree (foreign equivalent or higher) and a minimum of two (2) years of full-time Sponsored Program/Research Administration experience, or four (4) full-time years combining higher education and Research Administration experience in lieu of a Bachelor’s degree • Demonstrated knowledge of federal, state, and university/non-profit rules and regulations governing grants and contracts administration • Comprehensive knowledge of federal grant and contract regulations, including Uniform Guidance, NIH, NSF, DOD, DOE, and USDA • Ability to interpret and apply policies from multiple levels of authority • Experience effectively multi-tasking in a fast-paced, deadline-driven environment with a high degree of accuracy and organization • Strong organizational, time management, prioritization, and attention-to-detail skills • Strong written, verbal, interpersonal, and general communication skills • Superior customer service orientation • Ability to work independently and in a team-based environment • U.S. citizen, lawful permanent resident, or other protected individual under 8 U.S.C. Sec. 1324b(a)(3), due to U.S. Export Control laws • Unable to sponsor candidates for work visas • Resume/CV and cover letter required • Preferred: experience with Grants.gov, NIH ASSIST, NSF Research.gov, Grants Solutions, Huron Click, InfoEd, or Cayuse • Preferred: experience developing or analyzing grant budgets • Preferred: experience managing grant application processes • Preferred: experience with pre- and/or post-award management in government, non-profit, or academic settings

🏖️ Benefits

• Hybrid, alternative workplace arrangements/telework may be available • Full-time appointment • Training and professional development through workshops and conferences • Inclusive learning and working environment • Disability-related workplace accommodations available • Total rewards offered by SUNY Research Foundation