Grants & Contracts Specialist – Pre-Award Team

🔥 0 minutes ago

🗽 New York – Remote

🗽 New York – Remote

💵 $80k - $87k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

👻 Ghost score 0%

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Stony Brook University

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1957

🏥 Healthcare

💼 Consulting

📣 Marketing

Healthcare • Consulting • Marketing

Stony Brook University is a public research university in New York and a member of the State University of New York (SUNY) system. It offers undergraduate, graduate, professional, and continuing education across more than 300 fields of study, supports extensive research through multiple centers and institutes (including partnerships with Brookhaven National Laboratory and Stony Brook Medicine), and emphasizes innovation, affordability, and community engagement. The university also provides vibrant campus life, student support services, and outreach to regional and global communities.

📋 Description

• Provide pre-award administrative assistance, guidance, and oversight for faculty and administrators seeking external funding • Prepare, review, and submit proposals accurately and on time according to sponsor requirements, laws, regulations, and University policies • Serve as primary expertise source for proposals, Just-in-Time materials, post-submission materials, and pre-award negotiations • Ensure regulatory compliance and consult management regarding exceptions to University policy • Train and assist faculty and administrators with proposal development, budgets, sponsor terms, and University procedures • Obtain required clearances and authorizations before submission • Review solicitation and award terms and collaborate on negotiations for complex and non-standard proposals • Facilitate agreements, including subcontracts, clinical trials, and state agreements • Analyze funding announcements and sponsor submission procedures • Monitor changes to laws, regulations, and grants administration policies • Act as liaison between Principal Investigators, sponsors, University offices, and other officials • Administer institutional grant transfers and coordinate equipment transfers when applicable • Guide development of project budgets, including fringe benefits, facilities/administrative costs, and Just-in-Time budgets • Manage institutional cost-sharing and matching costs with accurate proposal documentation • Determine whether proposals require Stony Brook Foundation or Research Foundation submission • Contribute to workflow, business process, and policy improvements • Train new pre-award staff and develop or present training materials • Participate in Huron Click Grants/MyResearch training • Attend workshops and conferences related to grant administration and proposal requirements • Support OSP committees, communications, website presence, and communication strategies • Provide backup administrative support and perform other assigned duties

🎯 Requirements

• Bachelor’s degree (foreign equivalent or higher) and a minimum of two (2) years of full-time Sponsored Program/Research Administration experience; or, in lieu of a Bachelor’s degree, a combination of higher education and Research Administration experience totaling four (4) full-time years • Demonstrated knowledge of federal, state, and university/non-profit rules and regulations governing grants and contracts administration • Comprehensive knowledge of federal grant and contract regulations, including Uniform Guidance, NIH, NSF, DOD, DOE, and USDA • Must be a U.S. citizen, lawful permanent resident, or other protected individual under 8 U.S.C. Sec. 1324b(a)(3) • Ability to work in a fast-paced, deadline-driven environment with accuracy and organization • Strong organizational, time-management, communication, prioritization, and attention-to-detail skills • Ability to work independently and collaboratively with diverse constituents • Experience using electronic pre- and post-award systems such as Grants.gov, NIH ASSIST, NSF Research.gov, Grants Solutions, Huron Click, InfoEd, or Cayuse preferred • Experience developing or analyzing grant budgets preferred • Experience managing grant application processes preferred • Experience interpreting and applying federal, state, and institutional policies preferred • Customer service experience preferred • Experience with pre- and/or post-award management in government, non-profit, and/or academic settings preferred • Resume/CV and cover letter required • Unable to sponsor candidates for work visas

🏖️ Benefits

• Remote/hybrid eligible • Hybrid, alternative workplace arrangements/telework may be available • Full-time regular appointment • Training opportunities through workshops and conferences • Inclusive learning and working environment • Disability-related accommodations available