Grants and Contracts Specialist, Post-Award Team

🕒 November 4

🗽 New York – Remote

🗽 New York – Remote

💵 $80k - $87k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

👻 Ghost score 24%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 7 days.
• Reposted 2 times.

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Stony Brook University

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10,000+ employees

Founded 1957

🏥 Healthcare

💼 Consulting

📣 Marketing

Healthcare • Consulting • Marketing

Stony Brook University is a public research university in New York and a member of the State University of New York (SUNY) system. It offers undergraduate, graduate, professional, and continuing education across more than 300 fields of study, supports extensive research through multiple centers and institutes (including partnerships with Brookhaven National Laboratory and Stony Brook Medicine), and emphasizes innovation, affordability, and community engagement. The university also provides vibrant campus life, student support services, and outreach to regional and global communities.

📋 Description

• Provide post-award administrative guidance, oversight, and assistance to faculty and staff • Serve as a research administration professional within Sponsored Programs and accept workflow assignments • Liaise between faculty, staff, the college, campus departments, and external sponsors • Keep abreast of laws, regulations, sponsor guidelines, and institutional policies governing grants and cooperative agreements • Improve workflows, current practices, business processes, and policies • Review, negotiate, and approve terms and conditions for grants and cooperative agreements • Ensure Principal Investigators obtain required certifications and assurances • Coordinate non-fiscal and limited fiscal award management actions requiring sponsor approval or permitted under expanded authorities • Review and process non-competing continuations and award budgetary aspects • Initiate award setup after reviewing Notices of Award and determine budget requirements • Review and submit progress reports requiring Authorized Organizational Representative signatures • Ensure Other Support documents are complete and accurate and monitor technical report submission • Ensure university concurrence and compliance with federal regulations • Accept awards as Authorized Organizational Representative on behalf of The Research Foundation for The SUNY at Stony Brook University • Serve as primary sponsor contact in consultation with Principal Investigators and department business office staff • Approve and manage award transfers to other institutions • Interpret sponsor requirements and federal regulations and ensure policies and procedures are followed • Provide direction, training, and assistance to Principal Investigators and department staff • Serve as a resource to internal and external colleagues • Serve on the campus team for Huron Click Awards module training • Attend workshops and conferences related to grant administration and proposal submission requirements • Contribute to committees regarding website presence and communication strategies • Participate in office-wide compliance projects • Provide backup administrative support to team members • Perform other duties or projects as assigned

🎯 Requirements

• Bachelor’s degree (foreign equivalent or higher) • In lieu of a Bachelor’s degree, a combination of higher education and administrative experience equaling four (4) years may be considered • Two (2) years of full-time finance, accounting, and/or administrative experience • U.S. citizen, lawful permanent resident, or other protected individual as defined by 8 U.S.C. Sec. 1324b(a)(3) • Must be able to work without employer-sponsored visa • Experience using electronic pre- and post-award systems such as Grants.gov, NIH ASSIST, NSF Research.gov, Grants Solutions, Huron Click, InfoEd, or Cayuse preferred • Experience developing or analyzing grant budgets preferred • Experience managing grant application processes preferred • Experience interpreting federal, state, and institutional policies preferred • Customer service experience preferred • Experience with pre- and/or post-award management in a government, non-profit, and/or academic setting preferred • Strong verbal and written communication skills • Exceptional interpersonal skills • Ability to interact collaboratively with a diverse constituent population • Ability to work independently and in a team-based environment • Strong attention to detail • Strong organizational and prioritization skills • Ability to meet deadlines

🏖️ Benefits

• Alternative workplace arrangements/telework (remote or virtual) or hybrid • Full-time appointment • Workshops and conferences geared towards honing grant administration skills • Inclusive learning and working environment • Reasonable accommodations for applicants with disabilities

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