Grants & Contracts Specialist, Post-Award Team

🕒 November 4

🗽 New York – Remote

🗽 New York – Remote

💵 $80k - $87k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

👻 Ghost score 24%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 7 days.
• Reposted 2 times.

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Stony Brook University

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10,000+ employees

Founded 1957

🏥 Healthcare

💼 Consulting

📦 Logistics

Healthcare • Consulting • Logistics

Stony Brook University is an internationally recognized public research university in New York that provides undergraduate, graduate, health sciences, and continuing education across more than 300 fields of study. It combines a strong emphasis on research and innovation—home to numerous research centers, partnerships (including Brookhaven National Lab), and thousands of faculty inventions—with a vibrant campus life and broad student services. Stony Brook serves as an affordable flagship public institution focused on academic excellence, discovery, and community impact.

📋 Description

• Provide post-award administrative guidance, oversight, and assistance to faculty and staff • Serve as a research administration professional within Sponsored Programs and accept workflow assignments • Liaise between faculty and staff within the college and across campus • Keep current with laws, regulations, sponsor guidelines, and institutional policies governing grants and cooperative agreements • Improve workflows, business processes, current practices, and policies • Review, negotiate, and approve grant and cooperative agreement terms and conditions • Ensure Principal Investigators obtain required research certifications and assurances • Liaise with external sponsors on non-fiscal research award management issues • Coordinate non-fiscal and limited fiscal award management actions requiring sponsor approval or allowed under expanded authorities • Review and process non-competing continuations and award budgetary aspects • Initiate award setup after reviewing Notices of Award • Review and submit progress reports requiring authorized official signatures • Ensure Other Support documents are complete and accurate • Monitor technical report submissions • Ensure university concurrence and compliance with federal regulations • Accept awards as authorized official on behalf of the Research Foundation for SUNY at Stony Brook University • Serve as primary sponsor contact in consultation with Principal Investigators and department business staff • Approve and manage award transfers to other institutions • Interpret sponsor requirements and federal regulations • Provide direction, training, and assistance to Principal Investigators and department staff • Serve as a resource to internal and external colleagues • Participate in Huron Click Awards module training • Attend grant administration workshops and conferences • Contribute to OSP committees, website presence, communication strategies, and bulletins • Participate in office-wide compliance projects • Provide backup administrative support to team members • Perform other duties or projects as assigned

🎯 Requirements

• Bachelor’s degree (foreign equivalent or higher) • In lieu of a Bachelor’s degree, a combination of higher education and administrative experience equaling four (4) years may be considered • Two (2) years of full-time finance, accounting, and/or administrative experience • Experience using electronic pre- and post-award systems such as Grants.gov, NIH ASSIST, NSF Research.gov, Grants Solutions, Huron Click, InfoEd, or Cayuse • Experience developing or analyzing grant budgets • Experience managing grant application processes • Experience interpreting and applying federal, state, and institutional policies • Customer service experience • Experience with pre- and/or post-award management in a government, non-profit, and/or academic setting • Strong verbal and written communication skills • Exceptional interpersonal skills and ability to interact collaboratively with a diverse constituent population • Ability to work independently and in a team-based environment • Strong attention to detail • Strong organizational and prioritization skills • Ability to meet deadlines • U.S. citizenship, lawful permanent residence, or other protected individual status required due to U.S. Export Control laws • Must not require work visa sponsorship

🏖️ Benefits

• Alternative workplace arrangements/telework (remote or virtual) or hybrid • Full-time regular appointment • Workshops and conferences geared toward honing grant administration skills • Inclusive learning and working environment • Reasonable accommodation for applicants with disabilities

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