Executive Administrative Assistant

🔥 5 minutes ago

🇺🇸 United States – Remote

💵 $800 - $1k / month

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 0%

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Teamficient

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2020

📦 Logistics

📣 Marketing

✈️ Travel

Logistics • Marketing • Travel

Teamficient is a woman- and minority-owned company that provides managed remote-office solutions and dedicated virtual assistants to businesses. They supply trained, bilingual remote professionals and managed teams with US-based account managers, offering services such as administrative support, customer support, bookkeeping, technical support, and specialty support for driving schools and healthcare practices (including EHR support, patient scheduling, prescription coordination, and HIPAA/privacy training). Teamficient operates managed remote call centers, emphasizes training and security, and offers month-to-month engagements to help businesses scale and offload routine tasks.

📋 Description

• Provide comprehensive administrative support to executives and senior leadership • Manage executive calendars, appointments, meetings, and schedules • Coordinate internal and external meetings across multiple time zones • Prepare meeting agendas, presentations, reports, and other executive documents • Track action items, deadlines, and meeting follow-ups • Assist executives with daily organization and task prioritization • Manage and organize executive emails, messages, and correspondence • Draft, proofread, and format professional emails, documents, presentations, and reports • Communicate with clients, vendors, employees, and external partners • Handle confidential and sensitive information • Organize and maintain digital files, records, documents, and databases • Coordinate travel arrangements, itineraries, accommodations, and schedules when required • Assist with expense tracking, reimbursements, and administrative documentation • Support company events, meetings, and special projects • Conduct research and prepare summaries or reports for leadership • Track projects, priorities, and deliverables • Coordinate with internal departments to ensure tasks and requests are completed • Monitor deadlines and communicate potential delays or issues • Maintain task lists and follow up with stakeholders • Help improve administrative workflows and organizational processes

🎯 Requirements

• 2+ years of professional experience as an Executive Assistant, Administrative Assistant, Personal Assistant, Office Administrator, or similar role • Excellent written and verbal communication skills • Strong organizational, time-management, and multitasking abilities • Proven ability to manage calendars, meetings, schedules, and competing priorities • Strong proficiency with Microsoft Office or Google Workspace, including Outlook/Gmail, Word/Docs, Excel/Sheets, and PowerPoint/Slides • Excellent attention to detail and accuracy • Ability to handle confidential and sensitive information professionally • Strong follow-up and task-management skills • Ability to work independently and proactively in a remote environment • Professional and polished communication style • Bachelor’s degree in Business Administration, Management, Communications, or a related field is preferred, or equivalent practical experience • Experience supporting C-level executives or senior leadership • Experience working with international or distributed teams • Familiarity with project management and collaboration tools such as Asana, Monday.com, ClickUp, Trello, Slack, or Microsoft Teams • Experience coordinating international travel and complex schedules across multiple time zones • Experience preparing executive presentations, reports, and business documents • Strong knowledge of business administration and office management practices • Experience working in a fast-paced startup or professional services environment • Bilingual or multilingual communication skills • Must work within the 7 AM–7 PM CST time range and 9-hour daily schedule (8 working hours plus a 1-hour break)

🏖️ Benefits

• Fully remote culture designed for autonomy, flexibility, and trust • International exposure and collaboration with experts from around the world • Multicultural team environment • Career growth on a global stage • 2 days off per week (days TBD)