Executive Assistant – Technology

🔥 1 minute ago

🇺🇸 United States – Remote

💵 $85k - $95k / year

⏰ Full Time

🟠 Senior

🔴 Lead

👨‍💼 Executive Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

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Teladoc Health

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

🏥 Healthcare

👥 B2C

☁️ SaaS

💰 $80M Post-IPO Debt - Teladoc Health on 2016-07

Healthcare • B2C • SaaS

Teladoc Health is a telehealth company that connects patients with care providers through a virtual care platform offering 24/7 urgent care, primary care, mental health (therapy and psychiatry), chronic condition management (diabetes, hypertension, weight management), specialty consultations, and wellness services. It serves individuals directly and partners with employers, health plans, hospitals and health systems to deliver integrated virtual care solutions and technology at scale.

📋 Description

• Provide strategic and operational support to senior Technology leaders • Proactively manage highly complex calendars for 3–4 senior executives • Build trusted relationships with executives, stakeholders, and business partners • Coordinate leadership meetings, business rhythms, travel, events, communications, and organizational initiatives • Plan and execute executive meetings, team meetings, leadership offsites, customer engagements, town halls, and special events • Coordinate domestic and international travel arrangements and manage itinerary changes • Prepare, edit, review, and distribute executive communications, presentations, reports, agendas, briefing documents, and meeting materials • Manage expense reporting, invoice processing, budget tracking, and reconciliation • Lead and support special projects, operational initiatives, and cross-functional programs • Track deliverables, action items, and executive commitments through completion • Conduct research, gather data, and synthesize actionable summaries for executive decision-making • Maintain organized electronic systems, documents, records, and confidential information • Represent executive leadership with professionalism, sound judgment, and commitment to excellence • Identify and implement process improvements to increase efficiency and elevate executive support quality • Travel occasionally, up to 10% annually, based on business and project needs

🎯 Requirements

• 10+ years of Executive Assistant experience supporting senior executives in a fast-paced, complex business environment • Significant experience supporting multiple executive leaders simultaneously in a virtual environment • Demonstrated success managing highly complex calendars, executive travel, large-scale meetings, offsites, and organizational events • Strong program and project management experience • Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint • Experience with travel and expense management systems such as Concur or equivalent platforms • Ability to work independently, exercise sound judgment, and make decisions with minimal direction • Exceptional organizational skills and ability to manage competing priorities • Outstanding written and verbal communication skills, including drafting executive-level correspondence • Strong business acumen and ability to communicate with senior leaders, external partners, customers, and employees • Ability to build collaborative relationships across teams and establish credibility as a trusted business partner • Excellent problem-solving skills with a proactive, solutions-oriented mindset • Meticulous attention to detail and commitment to high-quality work • Ability to handle highly confidential and sensitive information with discretion and integrity • Adaptable, curious, resilient, and comfortable with change, ambiguity, and evolving priorities • Receptive to feedback and committed to continuous improvement • Experience using AI-powered productivity and workflow automation tools • Preferred: experience supporting executives in a technology organization, high-growth company, or similarly complex corporate environment • Bachelor's degree or equivalent combination of education and relevant experience (preferred) • Currently authorized to work in the United States without visa sponsorship now or in the future

🏖️ Benefits

• Performance bonus eligibility • Flexible Vacation Policy • 80 hours of Paid Sick, Safe, and Caregiver Leave annually • Benefits program for employees and families, subject to eligibility requirements • Career development and growth opportunities • Inclusive workplace and community • Occasional travel opportunities, up to 10% annually based on business and project needs