Regional Billing Specialist

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🔥 1 minute ago

⛰️ Colorado, Illinois, +6 more states – Remote

⛰️ Colorado – Remote 🌽 Illinois – Remote 🐎 Kentucky – Remote 🏈 Ohio – Remote 🍂 Massachusetts – Remote ❄️ Minnesota – Remote 🎸 Tennessee – Remote ⚔️ Virginia – Remote

💵 $50k - $65k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📊 Billing Specialist

👻 Ghost score 0%

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The Gardner School

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2004

📚 Education

👥 B2C

Education • B2C

The Gardner School is an academically focused preschool and early childhood education provider offering programs for children from 6 weeks through private Kindergarten. The organization operates education- and enrichment-focused, state-of-the-art facilities across multiple U. S. states and the District of Columbia, emphasizing physical, social, emotional and intellectual development, self-esteem, and a robust academic curriculum led by experienced, degreed teachers. Its mission is to be the first choice for families beginning their child’s educational journey.

📋 Description

• Manage day-to-day billing activities for an assigned portfolio of The Gardner School locations. • Review family accounts to ensure tuition, fees, discounts, credits, payments, and adjustments are accurate. • Complete recurring billing processes accurately and on schedule. • Manage incoming billing requests and tickets through resolution. • Support month-end and periodic reconciliation and reporting. • Conduct routine and ad hoc audits to identify discrepancies, missed charges, incorrect rates, account inconsistencies, and process-improvement opportunities. • Research audit findings, coordinate or complete corrections, and follow issues through resolution. • Monitor accounts receivable and partner with School Leaders on outstanding balances. • Research and resolve differences between family accounts, agency authorizations, payments, and expected funding. • Work with state agencies and subsidy programs on agency billing, payments, reconciliation, documentation, and discrepancy resolution. • Respond to billing questions from families and Executive School Directors. • Partner with Operations and Finance on billing, revenue reporting, reconciliations, and consistent processes. • Identify billing trends, recurring issues, and process gaps, and communicate findings to leadership. • Support audits, special projects, and process improvements. • Maintain accurate records and protect confidential family and financial information.

🎯 Requirements

• Candidates must currently reside in Illinois, Kentucky, Tennessee, Colorado, Ohio, Minnesota, Massachusetts, Virginia, or Washington, D.C. • Candidates must work in one of these locations at the time of hire and remain there during employment. • High school diploma or equivalent required. • At least 3 years of experience in billing, accounts receivable, finance, customer service, or a related field required. • Strong attention to detail and accuracy. • Strong written and verbal communication skills. • Ability to manage multiple schools, deadlines, priorities, and ongoing projects simultaneously. • Strong analytical, problem-solving, and critical-thinking skills. • Comfort reviewing data, conducting audits, and identifying discrepancies and trends. • Proactive ownership, follow-through, and ability to research issues independently. • Comfort working with spreadsheets, reports, financial data, and multiple technology platforms, including Microsoft Excel and Office. • Proficiency with, or ability to learn quickly, ProCare, Brightwheel, SharePoint, Smartsheet, and Workday. • Ability to build relationships across Billing, Operations, Finance, and school-level teams. • Comfort communicating with state agencies, subsidy programs, and external partners. • Ability to work effectively in a remote environment. • Ability to operate a computer, phone, and other office equipment as needed. • Ability to communicate effectively and perform the essential functions of the position.

🏖️ Benefits

• Full medical benefits • 401(k) • Paid time off • Discounted tuition • Extensive training, orientation, and continuing education programs • Remote work arrangement

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