Data Entry, Administrative Support Specialist

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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The Hello Team

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2021

🏥 Healthcare

🛡️ Insurance

📦 Logistics

Healthcare • Insurance • Logistics

The Hello Team is a B2B provider of structured offshore hiring and managed workforce solutions. They recruit, hire, and operate dedicated nearshore and offshore teams across 30+ countries, offering remote staffing, BPO services, answering services, and call center build-outs with on-the-ground recruiting, U. S. -based operational oversight, training, and real-time workforce management. The company emphasizes accountability, performance monitoring, and cultural alignment for clients in healthcare, insurance, real estate, professional services and other sectors.

📋 Description

• Maintain accurate data in databases, spreadsheets, and CRM systems • Handle administrative tasks, documentation, filing, and recordkeeping • Manage client communications, inquiries, and follow-ups • Support sales operations, lead tracking, order processing, and account updates • Schedule appointments, coordinate meetings, and manage calendars • Prepare and organize business documents, reports, and records • Track client interactions, sales activities, and pending tasks • Coordinate with internal teams to ensure efficient operations • Identify record discrepancies while maintaining accuracy and confidentiality • Perform other duties related to the position as assigned

🎯 Requirements

• Proficient level of English (written and spoken) • Strong interpersonal and communication skills with clients, vendors, and teammates • Previous experience in data entry, administrative assistance, sales support, customer service, or a related role • Strong attention to detail and accuracy when handling data and documentation • Ability to manage records, schedules, client inquiries, and follow-up activities efficiently • Resourceful, accountable, with a strong sense of ownership • Out-of-the-box thinker, highly adaptable, reliable, self-motivated, and confident • Strong problem-solving skills with the ability to work independently • Excellent time-management and multitasking skills in fast-paced work environments • Excellent organizational skills with the ability to manage daily operations • Proficiency in Microsoft Office (Word, Excel, Outlook) • Familiarity with standard business tools (email, spreadsheets, document management) • Ability to quickly learn new systems, software, and workflows • Ability to follow established processes accurately with minimal supervision • Ability to work U.S. EST (New York) business hours and adapt to business needs • Interested in long-term career opportunities • Able to undergo a background check • Reliable Windows 10+ computer, two monitors, and high-speed internet • Reliable backup power source (e.g., power bank, UPS, inverter, or generator) for uninterrupted work during outages • Professional home workstation capable of supporting uninterrupted remote work

🏖️ Benefits

• 100% remote work • Great work environment with potential for growth • Long-term opportunity • Full-time position with 40 hours weekly