Bids & Quotes Manager

🔥 12 hours ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👔 Manager

👻 Ghost score 12%

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Thomas Scientific

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1900

🧬 Biotechnology

🤝 B2B

🛍️ eCommerce

Biotechnology • B2B • eCommerce

Thomas Scientific is a long-established distributor of laboratory supplies and scientific equipment that has been serving the scientific market since 1900. The company supplies a broad portfolio including chemicals and reagents, lab supplies and consumables, instruments and equipment, furniture, and laboratory safety apparel, operating both as a traditional B2B distributor with a sales team and through an online wholesale/retail storefront at ThomasSci. com. Guided by the principle “We Believe You Are Important,” Thomas Scientific focuses on selection, price, convenience, and timely customer service to support biotechnology research and laboratory operations worldwide.

📋 Description

• Lead the team preparing bids, RFP responses and large quotes for research, clinical, government and industrial customers • Manage the full bid process for RFPs, RFQs, tenders and contract bids from intake to submission • Review bid requirements, terms and deadlines, and coordinate input from sales, pricing, supply chain and finance • Track open bids and quotes in a pipeline with owners and due dates • Maintain standard responses, company documents, certifications and compliance forms • Oversee large and complex multi-line and multi-supplier quotes • Work with Pricing to align bids with discount rules and margin targets, routing exceptions for approval • Coordinate with Purchasing and suppliers on special pricing, product availability and lead times • Ensure awarded bids are loaded into ERP, quoting and CRM systems • Hand off awarded contracts to sales and customer experience teams • Track contract expiration and renewal dates and initiate renewal bids • Report on quote turnaround time, accuracy, bid volume, win rate, awarded revenue and margin • Review lost bids to improve future responses • Hire, coach and develop the Bids & Quotes Analyst • Set priorities and workload for incoming requests • Document and improve bid and quote processes and tools • Report to the Director of Sales Operations and collaborate with Pricing, sales teams and Supply Chain

🎯 Requirements

• Bachelor's degree in Business, Supply Chain or a related field, or equivalent experience • 5+ years in bids and proposals, contract administration, sales operations or quoting, including 1+ year leading people or projects • Experience managing RFPs and formal bids, including public sector or institutional bids • Strong understanding of pricing, margin and contract terms • Advanced Excel skills • Experience with an ERP and a CRM, ideally Salesforce • Highly organized, with a track record of meeting firm deadlines • Clear writing and communication with sales, pricing and customer teams • Preferred: Experience in B2B distribution, especially laboratory, scientific, healthcare or industrial supplies • Preferred: Experience with government, university, hospital or group purchasing (GPO) contracts • Preferred: Familiarity with e-procurement systems and customer bid portals • Preferred: APMP or similar certification

🏖️ Benefits

• Remote work eligibility

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