Facilities Support Specialist

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⚔️ Virginia – Remote

⚔️ Virginia – Remote

💵 $75k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

💝 Customer Support

👻 Ghost score 0%

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Tlingit Haida Tribal Business Corporation

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1987

🏛️ Government

🤝 B2B

💼 Consulting

Government • B2B • Consulting

Tlingit Haida Tribal Business Corporation (THTBC) is an Alaska Native-owned holding and management company that oversees a diversified portfolio of certified small-business subsidiaries (including 8(a), HUBZone, and small disadvantaged business designations). THTBC focuses on government contracting and program management, delivering mission-focused solutions, teaming support, and small-business partnering to federal customers across CONUS and OCONUS. The organization emphasizes high performance, customer satisfaction, and helping partners and agencies meet their small business goals.

📋 Description

• Provide administrative and operational support to the Director and Senior Vice President of Operations • Maintain executive schedules and coordinate meetings, travel, agendas, minutes, and follow-up activities • Develop and maintain trackers for contract deliverables, deadlines, milestones, and leadership action items • Coordinate with project teams to collect, review, organize, and submit required reports and deliverables • Support contract phase-in, phase-out, mobilization, and transition activities • Track staffing, onboarding, training, security access, documentation, and operational readiness requirements • Prepare weekly, monthly, quarterly, and executive-level reports, presentations, dashboards, and status updates • Support Program Management Reviews, customer meetings, operational reviews, and special projects • Maintain SharePoint sites, document libraries, continuity files, and operational records • Assist with procurement requests, vendor coordination, invoice documentation, and facilities-related administrative requirements • Coordinate across Operations, Contracts, Finance, HR, Quality Control, Security, and project management teams • Track risks, corrective actions, open issues, and leadership-directed assignments through completion • Support audit preparation, records management, and contract compliance documentation • Handle confidential and sensitive business information with appropriate discretion • Perform other duties as assigned

🎯 Requirements

• Associate degree in Business Administration, Project Management, Facilities Management, or a related field preferred; equivalent relevant experience may be considered • Three to five years of experience in administrative support, operations coordination, project coordination, facilities support, or a related role • Experience supporting senior leadership and managing competing priorities • Strong proficiency in Microsoft Excel, Word, PowerPoint, Outlook, Teams, and SharePoint • Experience managing deliverables, timelines, action-item trackers, reports, and document-control systems • Strong written and verbal communication skills • Excellent organizational, analytical, and time-management abilities • Ability to work independently, exercise sound judgment, and maintain confidentiality • Ability to coordinate effectively across multiple departments, projects, and geographically dispersed work locations • Government contracting, facilities maintenance, base operations support, or contract transition experience preferred • Experience with Power BI, Smartsheet, Maximo, or similar reporting and tracking systems preferred • Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive information • Ability to work independently and collaboratively with project staff, Corporate departments, Government personnel, and subcontractors • Must be able to obtain and maintain a Secret security clearance • Must possess and maintain a valid state driver’s license and a safe driving record • Must successfully complete pre-employment screening, which may include a criminal background check, motor vehicle record review, and 5-panel drug screening • Must be able to occasionally lift and carry office materials and supplies weighing up to 25 pounds • Must be able to work on-call, alternate, and extended shift schedules when necessary, including evenings, weekends, and holidays

🏖️ Benefits

• Medical, Dental, and Vision coverage • TRICARE Supplemental • Critical Illness insurance • Company-Paid Life and Short-Term Disability insurance • Optional Long-Term Disability • Paid Leave • 401(k) Retirement Plan • Identity Theft Protection • Employee Discounts • Wellness Seminars

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