Executive Assistant – Chief of Staff

Job not on LinkedIn

🔥 45 minutes ago

🇺🇸 United States – Remote

💵 $100k - $150k / year

⏰ Full Time

🔴 Lead

👩🏽‍✈️ Chief of Staff

👻 Ghost score 5%

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TopDog Law

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2019

💼 Consulting

📣 Marketing

⚖️ Legal

Consulting • Marketing • Legal

TopDog Law is a national marketing network and personal injury law firm brand that connects injured individuals with local counsel across the United States. The organization (including Helm Law Group, LLC) focuses on accident and injury cases — car and truck accidents, medical malpractice, birth injuries, nursing home abuse, sexual abuse, slip-and-fall, workers' compensation, and wrongful death — offering free case reviews and contingency-fee representation. TopDog Law operates a network of partner firms licensed in different states, maintains multiple offices nationwide, and emphasizes client communication, advertising-driven outreach, and connecting clients to local licensed attorneys.

📋 Description

• Run the President's daily check-in to align priorities, surface risks, and flag urgent noise crowding out strategic work • Own the President's inbox and Slack; triage, draft, route, and maintain zero-drop accountability • Turn recorded meeting transcripts into clear action items within 24 hours and track them to completion • Manage the calendar end-to-end, protecting high-leverage time and coordinating executives, attorneys, and external partners • Coordinate across operations, finance, technology, and people teams • Track open loops on key hires, state launches, and board follow-ups • Support executive onboarding, travel logistics, off-sites, and board meeting preparation • Provide direct, honest pushback to the President and exercise judgment about when to hold back

🎯 Requirements

• Outstanding written communication; ability to draft for a senior leader and sound like them • Project Management experience • Proven experience analyzing data and running reports • Stakeholder relationship management • High EQ, professional discretion, and confidence to tell a leader what they need to hear • Experience creating presentations/decks • Comfort creating structure in ambiguous, fast-moving environments • Tech-fluent; Excel and PowerPoint are essential • Proficiency with calendaring, project tracking, email, and Slack • C-suite Executive Assistant experience at a high-growth company with 400+ employees • Fluency with AI tools such as Claude, ChatGPT, or similar • Exposure to legal, financial services, or multi-state operations • Attention to detail, organization, analytical ability, and proactive work style • Full-time employee position; not open to independent contractor or consulting arrangements

🏖️ Benefits

• Medical, dental, and vision insurance • 401(k) with company match • HSA • Life insurance • Disability coverage • Paid time off • Parental leave

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