Project Coordinator – MLR/PRC Promotional Review Coordinator

Job not on LinkedIn

🕒 September 22

🏖️ New Jersey – Remote

🏖️ New Jersey – Remote

💵 $75k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 24%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Trilogy is a comprehensive business platform that helps software companies become more efficient and profitable by streamlining business functions such as development, product management, and R&D. Founded by Stanford dropouts in Silicon Valley in 1989, Trilogy relocated to Austin, Texas in the early 90s and significantly contributed to the city’s transformation into a tech hub. Trilogy focuses on providing high-quality software and unmatched business efficiency managed by the top 1% of global tech talent. The platform offers end-to-end solutions including engineering, customer support, technical product management, finance & accounting, innovation R&D, SaaS operations, renewals, inside sales, and recruiting. By leveraging insights and continuous improvements, Trilogy enables exponential business growth and seamless operations for software companies around the world.

📋 Description

• Manage MLR/PRC workflows end-to-end from concept review through final approval, including resubmissions and re-reviews • Assign and route reviewers based on content type and regulatory requirements • Manage the material pipeline, including active workflows and offline activities • Perform readiness assessments using pre-submission checklists to ensure SOP compliance • Flag non-compliant or incomplete submissions and partner with originators to resolve issues • Manage material expiry tracking and timely re-review or retirement • Chair PRC/MLR meetings, lead discussions, capture decisions, and log action items • Prepare and distribute meeting agendas and update them based on reviewer feedback and workflow status • Attend brand, therapy area, and business-unit-specific prioritization meetings • Coordinate between reviewers, project owners, agencies, and material owners • Drive agency accountability for submission quality and process adherence • Share job aids and policy guidance, identify training gaps, and escalate issues • Generate compliance reports on submission, review, approval, expiry, and usage status • Extract and analyze process metrics and provide actionable recommendations • Maintain therapeutic area trackers and planning and prioritization forecasts • Run periodic reports, including 90-day re-review and Open Jobs Status reports • Identify optimization opportunities aligned with business objectives • Co-create strategies with stakeholders to improve efficiency and measurable impact • Support process documentation, training materials, and refresher sessions

🎯 Requirements

• Bachelor's degree • 5+ years in MLR/PRC promotional review coordination, workflow management, and reporting support within the biopharma industry • Experience working in a pharma or healthcare advertising environment • Excellent interpersonal and collaboration skills • Project management skills and experience preferred • Strong presentation and meeting facilitation skills • Experience with electronic review systems such as Veeva Vault PromoMats, including submission routing, metadata management, and approval tracking • Cross-functional stakeholder management across Medical, Legal, Regulatory, Marketing, and Agency partners • Proficiency in reporting and dashboarding, including system-native reports, Power BI, and Smartsheet • Attention to detail, high-volume multitasking, and analytical mindset • Remote in the US with availability to work Eastern Time Zone hours

🏖️ Benefits

• Global growth opportunities • Fast-track careers • Leadership support and mentorship • Entrepreneurial work environment • Inclusion and diversity culture

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