Executive Administrator

Job not on LinkedIn

🔥 26 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟠 Senior

🔴 Lead

👨‍💼 Executive Assistant

👻 Ghost score 12%

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• No salary listed.

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Truvant

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

Founded 2019

🍽️ Food & Beverage

🏥 Healthcare

📦 Logistics

Food & Beverage • Healthcare • Logistics

Truvant is a leading provider of tailored and integrated packaging and manufacturing solutions, focusing on food, healthcare, and consumer products. With a commitment to innovation and sustainability, Truvant collaborates closely with global brands to streamline their supply chains and enhance product delivery to markets worldwide. The company operates facilities across multiple countries, offering services that include contract manufacturing, packaging operations, and dedicated solutions designed to meet the needs of its diverse clientele.

📋 Description

• Provide high-level administrative, project, and communications support to Truvant’s four-member executive leadership team • Manage complex calendars, competing priorities, executive access, expenses, invoices, vendors, and confidential records for four executives • Serve as trusted gatekeeper and first point of contact for the executive office • Prepare meeting agendas, pre-reads, briefing notes, research, correspondence, announcements, and follow-up tracking • Build, format, and quality-control Board decks, quarterly business reviews, lender and sponsor updates, town halls, and customer-facing presentations • Coordinate presentation content across Finance, Operations, Commercial, HR, and IT and enforce deadlines • Manage the full Board meeting cycle, including scheduling, logistics, materials, distribution, and action tracking • Maintain reporting calendars, project plans, milestone trackers, workstream logs, and status reports • Coordinate major initiatives including acquisitions, post-close integrations, greenfield expansion, new site build-outs, relocations, and enterprise projects • Support M&A data room organization, permissions, diligence requests, management presentations, and diligence sessions • Coordinate integration and new-site workstreams, onboarding logistics, facility and office setup, vendors, and branding • Plan complex domestic and international travel and arrange leadership meetings, off-sites, customer visits, plant tours, and employee events • Manage venues, catering, vendors, event budgets, and multi-site, multi-time-zone meeting logistics • Partner with executives and HR on change communications, leadership talking points, FAQs, town hall content, announcements, and rollout timelines • Coordinate messaging cascades and summarize organizational feedback for executives • Support leadership meeting cadences, annual planning, company-wide communications, executive onboarding, senior candidate interviews, and office needs • Identify and implement process improvements that increase executive team capacity and reduce administrative friction

🎯 Requirements

• Bachelor's degree preferred; equivalent experience will be considered • 8+ years of administrative experience, including 5+ years directly supporting C-suite executives • Demonstrated experience supporting multiple executives simultaneously • Direct experience preparing Board of Directors materials and supporting Board meeting logistics • Experience in a private equity-backed, multi-site, or manufacturing/supply chain environment strongly preferred • Exposure to M&A, integration, or facility start-up/expansion projects strongly preferred • Advanced PowerPoint skills, with ability to independently build and refine executive and Board-quality decks • Advanced Outlook and Word; strong Excel, including tables, charts, and basic formulas • Comfortable with Teams, SharePoint, and virtual meeting platforms • Exceptional written and verbal communication; strong editing and proofreading judgment • Strong project coordination skills, including tracking, deadline management, and status reporting • Change-management orientation and understanding of organizational change communications • Outstanding organizational skills and attention to detail • Executive presence and maturity with Board members, sponsors, customers, and senior leaders • Absolute discretion with confidential and market-sensitive information • Anticipatory mindset; comfortable with ambiguity and shifting priorities • Sound independent judgment on prioritization, access, and escalation • Resourceful problem solver who owns outcomes end to end • Collaborative, service-oriented, and composed; effective across all organizational levels • Ability to comply with Truvant policies, customer-specific policies, ISO, GMP, USDA, applicable food safety and food defense requirements • Up to 15% travel, primarily domestic with occasional international travel

🏖️ Benefits

• Up to 15% travel to support Board meetings, leadership off-sites, events, and project or new-site activity; primarily domestic with occasional international travel • Flexibility to support urgent executive needs outside standard business hours, including occasional evenings and weekends around Board meetings, transactions, and events

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