Executive Operations Assistant

Job not on LinkedIn

🔥 12 hours ago

🇺🇸 United States – Remote

💵 $1.2k - $1.5k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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UPROSPECT

WebsiteLinkedInAll Job Openings

1 - 10 employees

🤖 Artificial Intelligence

📣 Marketing

🤝 B2B

Artificial Intelligence • Marketing • B2B

UPROSPECT is an innovative firm specializing in creating artificial intelligence-powered marketing solutions. The company develops advanced algorithms to optimize digital advertising strategies, enhancing client engagement and boosting online sales. Their solutions cater to businesses looking to leverage AI to gain insights and drive strong marketing outcomes.

📋 Description

• Run a daily 8:00am scrum with the owner: prepare the agenda, surface blockers, make decisions, and drive follow-through • Attend weekly P&L calls and property team calls; publish a structured recap within 24 hours with numbers, commitments, and issues • Maintain an action list across all properties, track owners and due dates, and follow up mid-week • Run biweekly payroll by reconciling schedules, punches, and approved changes; identify missed punches, unapproved overtime, and tip-reporting errors • Own the inbox and calendar for both companies; triage requests, handle appropriate items, and prepare meeting notes • Build and maintain a compliance and renewals calendar for licenses, inspections, insurance, certifications, entity filings, and software subscriptions • Produce a Monday morning reporting package covering property status, off-track items, and decisions needed • Maintain a decision log for rapid retrieval of past decisions • Support the owner across a multi-unit hospitality group and a growing B2B software company

🎯 Requirements

• 3+ years of experience in executive support, operations coordination, or multi-unit restaurant or retail management (preferred) • Comfortable reading a P&L: food cost, labor percentage, and prime cost should mean something on sight; accounting expertise not required, but operational fluency is • Hands-on payroll experience in a multi-location or hourly-workforce environment • Organized in a way that is visible to other people: your systems work when you are not in the room • Able to hold a GM to a commitment without being heavy-handed — this role runs on credibility and persistence, not direct authority • Highly discreet: exposure to financials, compensation, and personnel matters across every property and both companies • Available and ready at 8:00am EST every day • Strong C1 English level • Restaurant background is a strong plus

🏖️ Benefits

• Remote work • PTO • Weekends off • USD monthly payment • Growth opportunities