RFP Manager

🕒 May 19

🏖️ New Jersey – Remote

🏖️ New Jersey – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📄 Proposal Manager

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Utilities One Group

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2016

Utilities One was founded in 2016, evolving from our sister company, MoldCable, which focused on cable installation and repair. With a vision to drive impactful change in an ever-evolving tech landscape, Utilities One emerged as a leader in infrastructure solutions.

📋 Description

• - Open, review, and interpret KMZ/KML, shapefiles, GeoJSON, and PDF plan sets in tools like Google Earth Pro, QGIS/ArcGIS, and Bluebeam • - Validate routes, utilities, and environmental constraints; flag conflicts (bridges, rail, waterways, protected areas) • - Produce preliminary takeoffs (LF by method, handholes/pedestals, crossings, bores, structure attachments) and draft/validate bill of materials (BOM) • - Align routes with traffic control needs; capture assumptions and constraints • - Translate routes to constructible sequences; identify access, staging, spoil management, and restoration requirements • - Validate takeoffs with spot field checks; coordinate with utility locators and 811 procedures • - Support permit packs (traffic control sheets, crossings, bore profiles), and precon meeting materials • - Provide redline updates from field feedback; maintain revision control through award and NTP • - Maintain trackers (bids, addenda, RFIs, risks, quotes, deliverables) • - Facilitate handoff to operations: route files, takeoffs, assumptions, and risk items • - Contribute to standards: symbology, naming conventions, estimate templates, and RFP boilerplates • - Read and interpret RFP/RFQ documents, addenda, exhibits, and pricing forms; build a compliance matrix and submission checklist • - Lead RFI/Q&A tracking; clarify scope gaps, locates, QC/testing, restoration, and as-built deliverables • - Coordinate internal pricing (labor, equipment, materials), vendor quotes, and subcontract scope; normalize quotes and document inclusions/exclusions • - Prepare full response packages: technical approach, construction means/methods, schedule, staffing, risk register, safety/QA, and commercial forms (NDA/MSA/SOW/COI/W-9 as applicable) • - Draft bid assumptions, exceptions, and clarifications that protect margin and delivery • - Ensure on-time, compliant submission (digital portals or physical delivery); archive artifacts for handoff

🎯 Requirements

• - 3+ years in OSP/underground utilities construction estimating, design support, or field engineering • - Proficiency with KMZ/KML and at least one GIS/mapping platform (Google Earth Pro, QGIS, or ArcGIS) and Bluebeam Revu • - Demonstrated ability to read civil/utility plan sets, profiles, details, and traffic control drawings • - Hands-on understanding of HDD, trench/open-cut, aerial make-ready, restoration, and as-built requirements • - Strong business writing and document control skills; comfortable owning compliance matrices and bid calendars • - Intermediate Excel (lookups, pivots), and experience with SharePoint/Smartsheet/Jira or similar trackers • - Experience responding to telecom/municipal/utility RFPs with complete technical + commercial packages • - Takeoff experience for conduit, fiber, vaults, pedestals, crossings, and restoration quantities • - Familiarity with permit processes (ROW, DOT, railroad), traffic control specifications, and inspection workflows • - Knowledge of applicable safety and construction standards (e.g., trenching/shoring practices, make-ready basics) • - Basic CAD literacy for viewing and markup (AutoCAD/BricsCAD or similar) • - Vendor/subcontract coordination and quote normalization experience

🏖️ Benefits

• - Health Insurance plans; (health, dental, vision); • - Whole Life Insurance; • - 401k Plan; • - PTO/Paid Holidays; • - Great Work Environment; • - Career Advancement Opportunities.