Executive Assistant

🕒 September 23

🇺🇸 United States – Remote

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Valenta

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2011

🏥 Healthcare

🏭 Manufacturing

📣 Marketing

Healthcare • Manufacturing • Marketing

Valenta is a company focused on automating business processes and optimizing workflows through advanced technologies such as Robotic Process Automation, Conversational AI, and Intelligent Document Processing. They serve various industries including healthcare, finance, and manufacturing, providing consulting and support services to enhance operational efficiency, reduce costs, and improve accuracy across tasks. Valenta is committed to helping businesses transition into more streamlined and effective operations, enabling teams to focus on high-level strategic initiatives.

📋 Description

• Manage executive calendars, appointments, and scheduling across multiple time zones • Coordinate client meetings, discovery calls, webinars, and internal strategy sessions • Prepare meeting agendas, briefing notes, and follow-up action items • Track key business development opportunities and ensure timely follow-up • Maintain accurate records of meetings, tasks, and client communications • Coordinate all marketing campaigns and outreach activities • Plan, execute, and monitor email, LinkedIn, webinar, and digital marketing campaigns • Coordinate campaign timelines, deliverables, and stakeholder communications • Track campaign performance metrics and prepare management reports • Collaborate with sales and leadership teams to align campaigns with business objectives • Manage and maintain a centralized repository of marketing assets and collateral • Maintain and update HubSpot or equivalent CRM • Track leads from marketing campaigns through the sales pipeline • Ensure contact records and campaign activities are accurately documented • Assist with prospect research and target account identification • Support document preparation, presentations, and business reports • Coordinate travel arrangements and executive logistics when required • Assist with special projects and strategic initiatives • Ensure timely communication and stakeholder engagement

🎯 Requirements

• Highly organized, proactive, and detail-oriented • Strong administrative skills • Marketing coordination experience • Comfortable working with Microsoft 365 • Comfortable working with HubSpot or equivalent CRM systems • Comfortable working with LinkedIn • Comfortable working with email marketing platforms • Comfortable working with AI-powered productivity tools • Ability to manage calendars, appointments, and scheduling across multiple time zones • Ability to coordinate client meetings, discovery calls, webinars, and internal strategy sessions • Ability to prepare meeting agendas, briefing notes, and follow-up action items • Ability to track business development opportunities and ensure timely follow-up • Ability to plan, execute, and monitor email, LinkedIn, webinar, and digital marketing campaigns • Ability to coordinate campaign timelines, deliverables, and stakeholder communications • Ability to track campaign performance metrics and prepare management reports • Ability to maintain and update HubSpot or equivalent CRM • Ability to track leads through the sales pipeline • Ability to accurately document contact records and campaign activities • Ability to assist with prospect research and target account identification • Ability to prepare documents, presentations, and business reports • Ability to coordinate travel arrangements and executive logistics • Ability to assist with special projects and strategic initiatives • Ability to ensure timely communication and stakeholder engagement

🏖️ Benefits

• Remote position • 3-month contract with possibility to extend