Expense & Travel Administrator

🔥 14 minutes ago

🇺🇸 United States – Remote

💵 $24 - $31 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

👻 Ghost score 1%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Vander Weele Group

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2003

💼 Consulting

📚 Education

Consulting • Education • Human Services

Vander Weele Group is a firm that specializes in grants oversight solutions for federal and state programs. They provide comprehensive services including grants management, monitoring, training, and compliance assistance, enabling organizations to operate efficiently while managing large-scale grant programs. Their expertise includes risk assessments, fraud prevention, and programmatic monitoring, ensuring that clients meet regulatory requirements while maximizing the impact of their funding.

📋 Description

• Coordinate complex, multi-destination travel itineraries for 30 team members, including short-notice travel • Gather, verify, and build comprehensive expense backup data for invoices, including traveler identities, per diem tracking, hotel receipts, and transit costs • Serve as the primary point of contact during emergencies or disruptions • Account for deployed personnel immediately • Coordinate temporary work locations and emergency travel changes • Partner with the Project Manager on data entry, compliance documentation tracking, asset returns, and other administrative tasks • Support deployment of up to four compliance inspection teams weekly throughout the continental United States • Ensure accurate travel expense reimbursement and maintain operational readiness for federal compliance inspection teams

🎯 Requirements

• 3–5 years of experience in government travel coordination • 3–5 years of experience supporting travelers with expense reimbursement processes, including per diem, lodging, transit, and rental car expenses • Calm under pressure and able to manage sudden inspection-date changes, natural disasters, contingency communications, and alternate routing • U.S. Citizen • Excellent written and verbal English communication skills • Ability to pass a Tier 2/public trust background investigation, including a credit check and detailed background investigation, possibly including review of medical records and drug use