Recruiting Coordinator

Job not on LinkedIn

🔥 36 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟢 Junior

🎯 Recruiter

🚫👨‍🎓 No degree required

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Vannevar Labs

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2019

💼 Consulting

📦 Logistics

🎖️ Defense

💰 $12M Series A on 2021-08

Consulting • Logistics • Defense

Vannevar Labs is a defense technology company focused on digital intelligence to support non-kinetic missions aimed at deterring and de-escalating conflicts. The company specializes in developing advanced machine learning techniques to ensure access to mission-relevant data, building tools to counter malign influence, and enhancing maritime domain awareness using open-source and targeted data collection techniques. Vannevar Labs is dedicated to quickly iterating with national security partners to meet urgent and dynamic security challenges, positioning its solutions to address the strategic competition for legitimacy and influence in the modern geopolitical landscape.

📋 Description

• Own end-to-end interview scheduling across recruiter screens, hiring manager screens, technical screens and case interviews, virtual onsite rounds, and final interviews • Request candidate availability and match them to the right interviewers for each role and round • Coordinate across busy calendars, including working directly with interviewers and their EAs to find time and move meetings when needed • Send interviewer invites and candidate confirmations, and keep both sides informed of any changes • Manage reschedules, last-minute changes and cancellations, and make sure no candidate falls through the cracks • Proactively identify scheduling bottlenecks and resolve them before they delay a candidate's process • Maintain pre-scheduled interview blocks and work with hiring managers to protect interview capacity • Be the point of contact for candidates on interview logistics • Partner with recruiters to prioritize urgent loops and keep the process moving quickly • Keep scheduling data and interview records accurate in our ATS • Support interviewer onboarding by scheduling shadow and reverse-shadow sessions • Help continuously improve the interview scheduling process as the company scales

🎯 Requirements

• 1+ years of experience in recruiting coordination, executive assistance, or another calendar-heavy operations role • Exceptional organization, attention to detail, and the ability to manage many concurrent processes without dropping the ball • Strong written communication and a warm, professional tone with candidates • Good judgment about when to move a meeting, when to escalate, and when to ask for help • Experience with scheduling tools and calendar management; familiarity with Greenhouse and Outlook preferred • Ability to work across Pacific and Eastern time zones when necessary • Experience at a startup or high-growth company, technical recruiting, or defense / related industry

🏖️ Benefits

• Health, dental, and vision insurance • Remote friendly with WeWork access • Unlimited PTO, shared downtime during the federal holiday calendar, and company-wide off time at the end of each year • 401(k) match • Lifestyle & wellbeing stipends • Salary top-up during military reserve duty • Fully paid parental leave • Child and pet care reimbursement during travel