Nonprofit Executive Assistant

Job not on LinkedIn

🔥 2 minutes ago

🇺🇸 United States – Remote

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 11%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

VaVa Virtual Assistants

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2010

💼 Consulting

📦 Logistics

✈️ Travel

Consulting • Logistics • Travel

VaVa Virtual Assistants is a remote team of professional virtual assistants dedicated to alleviating the burdens of business ownership for entrepreneurs. By offering a comprehensive suite of administrative services, including calendar management, customer service, social media, and web design, VaVa empowers clients to focus on their core passions while efficiently handling the busywork of their operations. With a commitment to enhancing productivity and efficiency, they provide personalized support tailored to diverse business needs.

📋 Description

• Represent VaVa Virtual Assistants in a positive and professional manner • Manage day-to-day client account activities and client satisfaction • Manage client inboxes, calendars, and travel across time zones • Coordinate board and committee meetings, agendas, packets, RSVPs, votes, and action items • Support geographically dispersed boards with scheduling polls, rotating meeting times, reminders, and retreat or annual meeting travel coordination • Attend virtual board and committee meetings, take and circulate minutes, and maintain governance records • Maintain donor and constituent records in client CRMs, including data entry, deduplication, cleanup, and import/export mapping • Process gifts, acknowledgments, tax receipts, thank-you outreach, lapsed donor follow-up, recurring gifts, and donation matching • Set up online giving pages and donation forms and prepare donor lists and segments • Support grant applications by tracking funder calendars, researching opportunities, drafting narratives, and submitting materials • Track initiatives and deadlines and compile program and outcomes data for grant reports, board updates, and donor communications • Plan and coordinate fundraising events, programs, and webinars • Manage volunteer recruitment, scheduling, onboarding, hour logging, and recognition • Draft and edit donor, partner, board, and executive communications, newsletters, presentations, and board decks • Build and maintain donor, grant, and event tracking spreadsheets with basic analysis • Use AI notetakers and other AI tools to summarize meetings, draft content, organize research, and automate reminders • Handle confidential donor, personnel, financial, and strategic information with discretion • Collaborate with fellow VaVa contractors and handle additional administrative requests

🎯 Requirements

• Must reside and be authorized to work in the United States • At least 3 years of demonstrated experience in an executive or administrative support role, including direct support to at least one executive • At least 1 year of experience supporting a nonprofit leader, board, or organization • At least 1 year of experience working full-time in a virtual or remote capacity • Available at least 20 hours per week to support high-touch, deliverable-focused clients • Proficiency in Google Workspace and Microsoft Office, including polished documents and presentations and spreadsheets with formulas, imports, exports, and basic analysis • Daily use of Slack and Zoom, including meeting setup, basic troubleshooting, and facilitation support • Experience with at least one CRM or donor management system, including data entry, gift acknowledgments, and tax receipts • Experience with at least one project management platform • Experience with scheduling and polling tools across time zones • Ability to manage high-volume inboxes, complex calendars, and travel remotely across time zones • Experience supporting remote board operations, including agendas, packets, minutes, governance records, and follow-up • Experience coordinating events with vendors and volunteers, including registration and ticketing platforms and day-of logistics • General AI literacy and comfort using AI tools to draft content and streamline routine tasks • Understanding of what donor and organizational data should never be entered into AI systems • A degree is not required • Candidates without a degree should hold at least one relevant certification, such as an administrative professional certification, Google Workspace certification, Nonprofit Leadership Alliance certification, nonprofit management certificate, CRM platform certification, or equivalent • Commitment to continued learning

🏖️ Benefits

• Independent contractor (1099) arrangement • Remote work • Contractor community and regular all-company virtual gatherings • Regular calls with clients and fellow contractors • Flexible minimum commitment of 20 hours per week • Ongoing learning and professional growth encouraged

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume