Grants Administration Officer

Job not on LinkedIn

🔥 2 minutes ago

🇺🇸 United States – Remote

💵 $75k - $88k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

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VentureWell

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1996

💼 Consulting

📣 Marketing

🤝 Non-profit

Consulting • Marketing • Non-profit

VentureWell is a non-profit organization dedicated to fostering innovation and entrepreneurship, particularly in the fields of science and technology. Their mission is to support inventors and entrepreneurs by providing funding, training, and access to networks and resources. VentureWell engages with early-stage innovators, offering workshops, mentoring, and awards to help them bring ideas to market. They also assist faculty in developing programs to cultivate student innovators and facilitate institutional change. By building networks, they strengthen the innovation ecosystem on both national and institutional levels. To date, they have awarded more than $29. 4 million in grants and trained over 17,000 early-stage innovators, driving significant impact in the entrepreneurial landscape.

📋 Description

• Support administration of VentureWell’s grants, competitions, and direct subaward programs across multiple program areas • Create, develop, launch, and execute end-to-end grants and competition workflows • Support application intake, review, approvals, applicant notification, onboarding, contracting, award modifications, and reporting • Develop and update guidelines, application questionnaires, evaluation criteria, and grant materials • Build, launch, and manage Requests for Proposals, including application screening, reviewer coordination, panel notetaking, and reviewer guidance • Provide customer service and technical support to applicants, grantees, reviewers, faculty, institutions, board members, and staff • Manage grantee, prize winner, and subrecipient notifications, onboarding, awards, and ongoing communications • Collect onboarding documentation and facilitate timely award disbursement • Perform onboarding, compliance review, vendor setup, and contracting for grant recipients and subrecipients • Prepare reports and reconciliations concerning applications, onboarding, financial commitments and payments, and portfolio management • Develop, adapt, and document grants administration processes and workflows • Maintain process documentation and templates • Support internal requests for Grants Administration assistance and explain grants, finance, contracts, and procurement processes • Identify software improvements, troubleshoot issues, and serve as Product Expert on the software development and management team • Optimize grants software and tools, including shared email, Asana, Google Shared Drive, Salesforce, AirTable, and AdobeSign • Maintain the Grants Administration Shared Drive and consistent record management practices • Support training on grants administration policies, systems, and workflows • Report to the Procurement & Grants Manager

🎯 Requirements

• At least 3 years of related experience within grant administration in a non-profit organization, foundation, or government entity is required • Experience in proposal and grant administration design, development and delivery is required • Strong project management skills and ability to manage and replicate end-to-end workflows in order to meet deadlines and deliver excellent customer service • Accomplished written and oral communication skills with an ability to articulate and synthesize information in a compelling and organized manner • Ability to analyze and interpret data and source material in order to extract key information and deliver compelling recommendations • Highly adaptable; detail orientation in complex and ambiguous situations with enthusiasm and solutions orientation • High degree of digital fluency using cloud-based office tools such as GSuite, CRMs, team collaboration tools, and other web-based applications • Ability to succeed in an environment with competing and changing priorities and tight deadlines • Ability to build solid collaborative working relationships and be a team player with a customer service orientation • Commitment to embedding equity for all in internal practices, culture, and programs • Openness and engagement in personal, professional, and organization-wide learning • Curiosity and commitment to environmental sustainability • Self-starter with excellent attention to detail and commitment to delivering high-quality work • Ability to independently learn new tools and work processes quickly • Excellent written and oral communication skills

🏖️ Benefits

• 403 (b) with 200% match up to a maximum contribution from VentureWell of 10% when the employee puts in 5% (eligible after one year of service for the match) • Medical, Dental, and Vision insurance • $1,000 home office stipend upon hire • Work weeks that reflect a focus on work-life balance • Aim for employees in this position to not work more than a 35-hour workweek • 20 paid vacation days • 12 paid holidays • 12 paid wellness days • A culture where people work intentionally and collaboratively in pursuit of our mission • Values the organization believes in