Fundraising, Administrative Support Virtual Assistant

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 23%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Virtual Colleague Philippines

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2020

🤝 B2B

🎯 Recruiter

💼 Consulting

B2B • Recruitment • Consulting

Virtual Colleague Philippines is a Manila-based virtual assistant outsourcing company that connects businesses with trained remote Virtual Assistants, supported by BPO Team Leaders and Quality Analysts. They focus on creating work-from-home opportunities for skilled individuals while helping clients delegate routine tasks so they can concentrate on growing their businesses. Services include matching clients to appropriate virtual colleagues and providing ongoing support such as free monthly performance reviews to ensure quality and fit.

📋 Description

• Assist with individual fundraising campaigns and donor engagement activities • Support year-end fundraising initiatives, donor follow-ups, and acknowledgment communications • Track donor interactions, contributions, follow-up requirements, and donor records • Follow up with donors, supporters, fundraising contacts, vendors, partners, and stakeholders by email and phone • Support preparation and coordination of the major June fundraising event for more than 200 attendees • Prepare and send corporate sponsorship requests and follow-ups • Monitor event registrations and send confirmations • Coordinate with caterers and other event vendors • Track event requirements, timelines, deliverables, and outstanding action items • Provide day-to-day administrative and executive support to May Vaughn and two additional staff members • Manage calendars, schedules, meetings, appointments, reminders, routine emails, inquiries, and troubleshooting responses • Follow up on assigned tasks and pending deliverables and provide regular progress updates • Organize organizational documents, historical board meeting notes, records, files, folders, and drives • Establish and maintain a structured digital filing system in cloud storage • Work through engineering and operational task lists and track website and backend system issues • Coordinate resolution of technical and operational concerns and monitor pending issues • Support internal systems, administrative workflows, and other operational projects • Provide preliminary administrative support for the organization's 30th anniversary celebration planned for 2028 • During onboarding, review the June event work plan, donor records, sponsorships, registrations, vendors, task backlog, engineering backlog, and historical documentation • Help improve organization, follow-through, communication, documentation, and visibility of outstanding work

🎯 Requirements

• Previous experience in fundraising, nonprofit administration, donor relations, or general administrative support is highly preferred • Experience supporting nonprofit organizations, charities, or community-focused organizations is an advantage • Familiarity with donor management and fundraising processes • Experience handling email correspondence, follow-ups, scheduling, and administrative coordination • Strong organizational and documentation skills • Excellent written and verbal English communication skills • Comfortable making outbound calls and following up with donors, vendors, partners, and other stakeholders • Ability to manage multiple priorities and meet deadlines • Strong attention to detail and accuracy • Ability to work independently, take initiative, and identify tasks that need attention • Comfortable working with AI-assisted tools and digital productivity platforms • Comfortable using or willing to learn Salesforce, Bonterra / Network for Good, Zoom, Microsoft Teams, email platforms, Google Drive / cloud storage, AI chat tools, telephone / calling tools, and an event management platform • Female, as explicitly requested by the client • Comfortable handling sensitive donor and organizational information • Flexible and willing to handle both fundraising-related and general administrative responsibilities • Comfortable working with a small team and communicating with different stakeholders • Minimum 3-month commitment, subject to agency terms

🏖️ Benefits

• Part-time engagement of 10 hours per week • Up to 3 additional hours may be considered • Minimum 3-month commitment, subject to agency terms • Client's time zone preferred • Schedule coordinated with the client • Email strongly preferred as the communication channel • Client values written documentation and organized records • May participate in staff meetings or work from meeting recordings and AI-generated notes, depending on the arrangement

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