Payroll & Business Tax Specialist

🕒 July 16

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Vynca

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2014

💼 Consulting

⚕️ Healthcare Insurance

🏥 Healthcare

Consulting • Healthcare Insurance • Healthcare

Vynca is dedicated to helping patients with serious illnesses, such as cancer and heart failure, by providing expert palliative care services. Their comprehensive approach includes clinical care, social support, mental health counseling, and advance care planning, ensuring that patients receive compassionate, coordinated assistance at home or remotely. Vynca's mission is to enhance the quality of life for patients by managing symptoms, providing emotional support, and facilitating open discussions about healthcare goals and preferences.

📋 Description

• Process accurate and timely biweekly payroll for exempt and non-exempt employees across multiple states using Rippling • Manage off-cycle payrolls, termination pay, and manual adjustments in compliance with state-specific timing requirements (including California final pay rules) • Audit payroll registers for accuracy prior to submission; research and resolve discrepancies • Administer garnishments, wage assignments, and involuntary deductions • Maintain payroll records and respond to employee payroll inquiries with accuracy and discretion • Ensure accurate and timely filing and remittance of federal, state, and local employer payroll taxes across all active jurisdictions • Manage new state and local tax registrations as the company expands into new markets • Reconcile payroll tax liabilities, resolve tax notices, and coordinate with tax authorities on audits or inquiries • Maintain W-2 and ACA compliance; manage year-end close processes • Stay current on changes to employer tax law across all operating states • Own the full lifecycle of business licenses, operating permits, and fictitious business name filings across all states and localities where Vynca operates • Track license renewal deadlines and proactively manage renewals to ensure continuous compliance • Research and fulfill new licensing requirements when Vynca expands into new geographies or service lines • Maintain a centralized license inventory and documentation library • Partner with Legal and Finance on annual report filings and registered agent maintenance • Serve as a subject matter expert and power user within Rippling for payroll and tax configuration • Identify and implement process improvements that increase accuracy, efficiency, and auditability • Develop internal documentation, SOPs, and controls for payroll and licensing workflows • Support internal and external audits by producing accurate records and reporting on request

🎯 Requirements

• 3+ years of multi-state payroll processing experience, including California • Solid working knowledge of federal and state employer payroll tax obligations and filing requirements • Experience with business license administration or willingness to own it fully • Proficiency with a modern HRIS/payroll platform; Rippling experience strongly preferred • High degree of accuracy and attention to detail; comfortable working with sensitive compensation data • Strong organizational skills with the ability to manage competing deadlines in a fast-moving environment

🏖️ Benefits

• medical, dental, and vision insurance • income protection benefits • flexible PTO • company holidays • 401k • access to other wellness benefits