Project Coordinator

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Weekday (YC W21)

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2021

💼 Consulting

👥 HR Tech

☁️ SaaS

Consulting • HR Tech • SaaS

Weekday is a modern recruitment platform that combines AI technologies with a vast database of potential candidates, aiming to streamline the hiring process for companies in India. They offer various services, including a proactive outreach approach that helps employers connect with top talent, as well as tools for candidates to easily apply for jobs. Weekday's emphasis on candidate engagement through multiple channels, including email, WhatsApp, and phone calls, sets it apart in the competitive landscape of recruitment agencies.

📋 Description

• Serve as the day-to-day point of contact for AI data and research projects, ensuring workflows remain organized and on track • Partner with program leads and subject-matter experts to translate project requirements into clear guidelines and actionable instructions • Support the onboarding, coordination, and ongoing engagement of domain experts as projects scale • Participate in weekly business reviews, maintain meeting notes and action items, and facilitate project calls when required • Monitor project quality, identify recurring issues, investigate root causes, and communicate findings to relevant stakeholders • Assist research and product teams in developing, documenting, and refining project processes and guidelines • Identify potential risks, dependencies, and bottlenecks early and coordinate with stakeholders to resolve them • Track project milestones, deliverables, and operational metrics using Google Sheets and Microsoft Excel • Maintain accurate project documentation and ensure timely follow-up across teams • Adapt processes and priorities as project requirements evolve

🎯 Requirements

• Must be based in the United States • STEM background strongly preferred • 3+ years of experience in project coordination, project management, program operations, or a similar cross-functional role • Experience coordinating large teams or complex, multi-stakeholder projects • Hands-on exposure to AI training-data, human-data, machine learning, or AI research projects highly desirable • Experience as a Project Coordinator, Team Lead, EPM, Program Coordinator, or expert contributor on AI/data initiatives is a strong advantage • Experience supporting AI or data programs within technology-driven organizations preferred • Strong data-management skills, including proficiency with Excel and SQL • Working knowledge of coding or technical concepts and ability to communicate with technical teams • Strong organizational, analytical, and problem-solving abilities • Demonstrated ability to lead, coordinate, or manage large groups effectively • Excellent written and verbal communication skills • Ability to work independently, manage competing priorities, and operate effectively in a fast-changing environment