Payroll and Benefits Specialist

🔥 15 hours ago

🎸 Tennessee – Remote

🎸 Tennessee – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👩‍👩‍👧‍👦 Human Resources (HR)

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Whisper Aero

WebsiteLinkedInAll Job Openings

11 - 50 employees

🏭 Manufacturing

💼 Consulting

📦 Logistics

Manufacturing • Consulting • Logistics

Whisper Aero is a pioneering technology company revolutionizing electric propulsion systems with a focus on ultra-quiet and efficient operation. By fundamentally rethinking how electricity is converted into thrust, Whisper Aero aims to reduce noise and environmental impact across various sectors, including aviation, defense, and commercial applications. Their innovative electric engines promise significant improvements in efficiency and noise reduction, positioning the company at the forefront of the electric jet age while supporting local manufacturing initiatives in Tennessee.

📋 Description

• Process payroll accurately and on schedule, including time records, earnings, deductions, taxes, benefits, bonuses, reimbursements, garnishments, and adjustments • Administer DCAA-aligned timekeeping and labor-charging processes for a Government contractor • Monitor timesheet submission and supervisor approval; investigate late, missing, incomplete, or unusual entries • Maintain controls and audit trails for timesheet corrections and adjustments • Reconcile timekeeping records to payroll and labor-distribution reports; investigate variances and ensure correct cost-objective classification • Maintain timekeeping policies, charge-code authorizations, employee acknowledgments, training records, and supporting documentation • Support DCAA, DCMA, customer, and internal reviews, audits, floorchecks, and employee interviews • Audit payroll inputs and outputs; resolve discrepancies; prepare payroll registers, period-end reports, and account reconciliations with Finance • Maintain payroll and benefits records throughout the employee lifecycle • Administer health, welfare, retirement, and leave programs, including enrollments, qualifying life events, eligibility changes, terminations, and vendor file review • Serve as the first point of contact for employee and manager questions about pay, deductions, taxes, timekeeping, leave, and benefits • Coordinate with payroll providers, benefit carriers, brokers, and vendors • Support payroll tax filings, year-end activities, W-2 processing, benefit reporting, audits, and federal, state, and local submissions • Monitor regulatory changes and recommend process or policy updates • Maintain data integrity across HRIS, payroll, timekeeping, and benefits platforms; produce recurring and ad hoc reports • Create and maintain employee communications, process documentation, calendars, and standard operating procedures • Train employees and managers on timekeeping and self-service tools • Protect confidential employee information and follow internal controls, record-retention requirements, and privacy practices • Partner with the Head of People and Finance on benefits planning, payroll budgeting, vendor management, and People Operations priorities

🎯 Requirements

• Bachelor’s degree in human resources, accounting, business administration, or a related field • Minimum of five years of progressively responsible payroll and benefits administration experience, including hands-on ownership of recurring payroll cycles • Ability to prioritize competing work, document processes, and collaborate effectively with People, Finance, managers, employees, and external partners • Working knowledge of payroll practices, payroll taxes, wage-and-hour requirements, benefits eligibility, and related recordkeeping obligations • Working knowledge of Government contracting timekeeping and labor-charging controls, including accurate recording of hours, authorized charge codes, supervisor approvals, documented corrections, segregation of direct and indirect labor, and reconciliation of timekeeping, payroll, and labor-distribution records • Experience with payroll, HRIS, timekeeping, and benefits administration systems • Proficiency with spreadsheets, including reconciliations, lookups, and data validation • Ability to review detailed information, identify discrepancies, perform accurate calculations, and meet fixed deadlines • Strong written and verbal communication skills • High degree of discretion, integrity, customer focus, and sound judgment when handling confidential or sensitive information

🏖️ Benefits

• Employee-first comprehensive benefits package with a minimum of 90% employer-paid plans for employees and dependents • Optional HSA/FSA account offerings • Starting at four weeks of paid time off for vacation, sick, and personal days • Federal holidays • Value-based compensation • End-of-year bonuses for eligible employees • Beverages and snacks available throughout the day • Paid team meals based on office demands • 401(k) • Relocation assistance • Professional development stipend