Executive Search Coordinator

Job not on LinkedIn

🕒 July 8

🌽 Illinois – Remote

🌽 Illinois – Remote

💵 $50k - $60k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👔 Executive

👻 Ghost score 3%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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WittKieffer

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1969

🏥 Healthcare

🍽️ Food & Beverage

⚖️ Legal

💰 $419k Venture Round on 2018-11

Healthcare • Food & Beverage • Legal

WittKieffer is a premier executive search and leadership advisory firm specializing in building leadership teams within the healthcare, life sciences, education, and social impact sectors. The company offers services in executive search, professional search, interim leadership, and leadership advisory. WittKieffer is dedicated to assembling leadership that enhances quality of life globally, working extensively with C-suite, board members, clinical leadership, and other specialized sectors. The firm prides itself on its mission-driven approach, which emphasizes accountability, candor, empathy, and integrity.

📋 Description

• Coordinate assigned search activities from launch through completion, ensuring timelines, meetings, candidate touchpoints, internal handoffs, and deliverables are organized, accurate, and completed on schedule. • Manage complex calendars, scheduling, travel-related logistics, and meeting details for consultants, clients, candidates, and internal stakeholders with strong attention to accuracy and responsiveness. • Monitor priorities, preferences, deadlines, and project changes; adjust workflow as needed to support search progress and stakeholder expectations. • Complete administrative and operational processes, including expense reporting, meeting preparation, data entry, tracking, and other search-related tasks, in a timely and accurate manner. • Communicate clearly, professionally, and responsively with consultants, clients, candidates, and internal partners through email, phone, video, and in-person interactions. • Manage high-volume correspondence with sound judgment, concise writing, appropriate tone, and timely follow-through. • Provide proactive updates, surface risks or delays early, and ensure key constituents have the information needed to move work forward. • Build effective working relationships across departments, including Research, IT, Finance, and other administrative partners, to support seamless search execution and timely resolution of operational needs. • Partner with fellow Executive Search Coordinators to balance workload, share knowledge, maintain service continuity, and support team-wide consistency. • Take ownership of assigned responsibilities, follow through on commitments, and independently move work forward while knowing when to ask questions, seek guidance, or escalate risks. • Maintain accurate, current, and complete search information in WittKieffer’s proprietary database and related systems to support transparency, reporting, and continuity.

🎯 Requirements

• High school diploma or equivalent required; an associate or bachelor's degree preferred. • Minimum of three years of experience in a fast-paced administrative, coordination, client service, recruiting, executive search, or professional services environment. • Demonstrated strength in complex calendar management, high-volume email management, scheduling across time zones, meeting logistics, and deadline-driven follow-through. • Excellent written and verbal communication skills, including the ability to draft clear correspondence, adapt tone appropriately, and provide responsive, professional service to internal and external stakeholders. • Strong editing, proofreading, formatting, and document preparation skills, with careful attention to accuracy, consistency, presentation, and overall quality. • Proven ability to manage multiple priorities, anticipate needs, identify roadblocks, solve problems independently, and escalate issues with appropriate judgment. • High degree of professionalism, discretion, maturity, and sound judgment when handling confidential candidate, client, consultant, and firm information. • Self-motivated, adaptable, collaborative, and receptive to coaching, feedback, process changes, and evolving business needs. • Technologically proficient, with the ability to learn new systems quickly and apply a strong working knowledge of Salesforce, Templafy, Microsoft Outlook, Word, Excel, and PowerPoint.

🏖️ Benefits

• full benefits package including medical, dental, vision, 401(k), life and disability insurances, and generous paid time off