Trade Show & Event Management Specialist

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🐊 Florida, Illinois, +2 more states – Remote

🐊 Florida – Remote 🌽 Illinois – Remote 🤠 Texas – Remote ⚔️ Virginia – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🎪 Events

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Wolters Kluwer

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1836

🏥 Healthcare

⚖️ Legal

💼 Consulting

Healthcare • Legal • Consulting

Wolters Kluwer is a global provider of professional information, software solutions, and services aimed at clinicians, nurses, accountants, lawyers, as well as the tax, finance, audit, risk, compliance, and regulatory sectors. The company is committed to helping professionals enhance their workflows, improve decision-making, and solve complex problems with confidence. Wolters Kluwer serves customers in over 180 countries, providing expert solutions that support health, prosperity, safety, and legal rights. With over 21,000 employees across numerous countries, Wolters Kluwer continues to drive innovation and progress in the fields it serves.

📋 Description

• Support senior Event Managers in planning and executing company-hosted internal events and external client-facing events • Provide additional support for trade shows as needed • Lead planning for smaller Tier 3 events from planning through on-site execution • Research and source event venues, vendors, gifting, and branding; prepare summaries and presentation materials • Coordinate vendor onboarding, contract processing, and payment tracking • Support registration setup, attendee communications, and on-site registration using event management platforms • Review attendee manifests, registration data, and hotel rooming lists for accuracy and completeness • Coordinate transportation, shipping, setup, tear-down, and on-site event operations • Travel onsite for events as required • Support Event Managers and Attendee Managers across all event phases • Assist with budget tracking and reporting, escalating discrepancies or issues • Collect and organize post-event feedback and assist with reporting and evaluations • Facilitate communication among internal teams, vendors, and event partners

🎯 Requirements

• Bachelor’s degree or equivalent, or related work experience • Minimum 5 years of experience in event planning, event operations, or event coordination roles • Proficiency with event management, registration, and budgeting tools, especially Cvent • Understanding of operational workflows for internal events, external client-facing events, and trade shows • Knowledge of contracts, payments, vendor coordination, and on-site logistics • Ability to manage multiple support tasks, timelines, and priorities simultaneously • Experience working with vendors and internal teams on contracting and payment processes • Strong accuracy with registration data, attendee lists, rooming lists, and financial documentation • Clear written and verbal communication skills • Ability to create internal decks and provide stakeholder status updates • Basic experience supporting event budget tracking and reconciliation • Ability to adapt to changing priorities and on-site needs in a fast-paced event environment • Willingness and ability to travel approximately 50% of the time, including international travel • CMP certification is nice to have but not required

🏖️ Benefits

• Medical, Dental, & Vision Plans • 401(k) • FSA/HSA • Commuter Benefits • Tuition Assistance Plan • Vacation and Sick Time • Paid Parental Leave • Global Together we thrive well-being program with physical, mental, social, and financial well-being tools, programs, and resources