Executive Assistant

Job not on LinkedIn

🔥 1 minute ago

🏄 California – Remote

🏄 California – Remote

💵 $37.8k - $41.2k / year

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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YLi

WebsiteLinkedInAll Job Openings

1 - 10 employees

📚 Education

💼 Consulting

🤝 B2B

Education • Consulting • B2B

YLi is a professional training and coaching company dedicated to helping individuals and organizations realize their ambitions and transform their projects. Emphasizing a personalized approach, YLi works with clients to foster growth and development based on their unique materials and experiences. The name YLi, meaning 'matter' or 'material' in Greek, reflects the company's commitment to working with the foundational aspects of each client's journey.

📋 Description

• Provide high-level administrative support to the CEO and Executive Committee members • Manage the CEO’s calendar, prioritize inquiries and requests, troubleshoot conflicts, and make recommendations • Liaise with and support the Board of Directors • Organize Board meetings and events, including scheduling, agendas, presentation materials, logistics, and meeting minutes • Ensure compliance with applicable bylaws, rules, and regulations regarding Board matters • Assist with special projects and prepare complex documents, reports, presentations, correspondence, contact lists, travel arrangements, expense reports, and mileage reports • Serve as the primary contact for internal and external constituencies regarding the CEO • Maintain confidentiality and exercise judgment when handling sensitive matters • Keep the CEO informed of upcoming commitments and responsibilities and anticipate needs • Coordinate C-Suite and Leadership Team meetings and retreats • Support staff meetings and events • Facilitate communication between the CEO and staff • Attend internal and external meetings and take notes • Follow up with staff to complete projects on behalf of the CEO • Coordinate the CEO’s outreach activities and cultivate ongoing relationships • Provide event management support • Welcome and provide hospitality to guests • Participate in yli committees, meetings, activities, and organizational anti-racism work • Promote yli’s mission and goals • Represent yli at community activities • Perform other duties and projects as assigned

🎯 Requirements

• 5+ years of related experience working in an executive assistant role supporting C-Level executives • Advanced proficiency in Google Suite (Gmail, Google Drive, Google Calendar) • Ability to communicate effectively and professionally • Ability to work flexible hours, including some evenings and weekends • Ability to work in a fast-paced, multi-faceted environment • Strong business sense and ability to decipher priorities and make sound judgment calls • Commitment to excellence • Excellent communication and interpersonal skills • Ability to handle sensitive information while maintaining confidentiality • Team-oriented experience and approach • Service-focused approach • Ability to think outside of the box • Detail-oriented • Frequent travel required, primarily within California • Occasional ability to lift up to 25 lbs. • Sitting and typing required several hours per day

🏖️ Benefits

• Remote work from within California • Part-time schedule (.5 FTE, 20 hrs/wk) • Flexible hours as dictated by the needs of business for projects and meetings • Opportunity to participate in yli committees, meetings, activities, organizational anti-racism work, and yli-wide events • Frequent travel within California for work-related support • Occasional lifting of up to 25 lbs. for training materials or luggage