Executive Admin Assistant – HR/PFC

🔥 16 minutes ago

⛰️ Colorado – Remote

⛰️ Colorado – Remote

💵 $20 - $26 / hour

⏱ Part Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

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Young Life

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

Founded 1941

💼 Consulting

✈️ Travel

🤲 Charity

Consulting • Travel • Charity

Young Life is a global Christian mission organization dedicated to introducing adolescents to Jesus Christ and helping them to grow in their faith. The organization focuses on building personal relationships with young people and providing fun, adventurous, life-changing experiences. Its mission involves working in communities alongside like-minded adults, including volunteer leaders and staff, to engage with and support youth. Young Life also emphasizes the importance of authentic friendships and creating spaces where young people feel loved and accepted, regardless of their background.

📋 Description

• Manage and coordinate calendars for three senior leaders in the People, Formation and Care department • Determine request urgency and prioritize tasks based on executive priorities • Manage long-term calendar strategy and collaborate across the mission to improve efficiency • Independently resolve calendar conflicts and sensitive, time-sensitive matters • Prepare meetings, agendas, reports, proposals, presentations, and background materials • Edit reports, proposals, and presentations • Arrange travel, itineraries, venues, and logistical support for meetings • Maintain expenses and submit monthly expense reports • Manage the Vice President’s office, workflows, procedures, timelines, and operating efficiency • Interact with administrators, officers, and external stakeholders to accomplish executive objectives • Analyze business materials and communications to inform decision-making • Identify process improvements and recommend operational efficiency solutions • Drive deadlines and deliverables while adapting to changing business needs • Provide strategic planning documents and construct/manage the Vice President’s budget • Record meeting minutes, manage follow-up tasks, and ensure completion • Provide administrative and operational support for special projects and additional needs

🎯 Requirements

• 5 years of administrative work required • BA preferred or equivalent experience • Ability to independently interpret policies and solve non-routine, complex issues under minimal supervision • Ability to manage multiple concurrent tasks with professionalism, confidentiality, and timely turnaround • Excellent organizational skills and attention to detail • Ability to handle concurrent tasks and constant interruptions • Ability to collaborate with other Executive Administrators to balance priorities and needs • Advanced Microsoft Office skills, including Word, OneNote, Excel, PowerPoint, and Outlook • Excellent written and verbal communication skills • Ability to handle confidential matters discreetly • Basic accounting skills • Good judgment, reasoning ability, and strong problem-solving skills • Ability to work independently while maintaining collaboration and responsiveness • Proficiency with calendar management, virtual meeting platforms, and expense reporting systems • Travel is required • Must profess belief in Jesus Christ as personal Savior and Lord and subscribe to Young Life’s Statement of Faith and required policies

🏖️ Benefits

• Ongoing education is encouraged • Remote work • Travel support and arranged itineraries