Executive Administrative Assistant – Vice President, Strategic Initiatives, Integration

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🔥 0 minutes ago

⛰️ Colorado – Remote

⛰️ Colorado – Remote

💵 $44.8k - $60k / year

⏰ Full Time

🔴 Lead

📋 Administrative Assistant

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Young Life

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

Founded 1941

💼 Consulting

✈️ Travel

🤲 Charity

Consulting • Travel • Charity

Young Life is a global Christian mission organization dedicated to introducing adolescents to Jesus Christ and helping them to grow in their faith. The organization focuses on building personal relationships with young people and providing fun, adventurous, life-changing experiences. Its mission involves working in communities alongside like-minded adults, including volunteer leaders and staff, to engage with and support youth. Young Life also emphasizes the importance of authentic friendships and creating spaces where young people feel loved and accepted, regardless of their background.

📋 Description

• Partner with and report to the Vice President of Strategic Initiatives & Integration for the US Field • Provide administrative support, including proofreading, correspondence, calendar, schedule, inbox, phone, travel, meetings, conference calls, letters, reports, presentations, files, and records • Articulate policies and documents to staff and volunteers • Support executive recruitment interview materials • Liaise with internal experts and colleagues to resolve issues • Manage budgets, expense reports, purchase-card transactions, contracts, payments, and invoices • Create, maintain, and analyze Excel spreadsheets and accounting reports • Monitor and categorize expenses with Finance • Advance projects resulting from national field initiatives • Build stakeholder relationships and lead, select, coordinate, and serve on project teams • Contribute to project initiation, planning, execution, measurement, evaluation, and follow-up • Develop and evaluate change-management, communication, marketing, and implementation plans • Monitor, measure, and report project impact • Research and benchmark with entities external to Young Life • Produce and host gatherings for staff and stakeholders, including agendas, pre-reads, minutes, follow-up materials, and Zoom production • Coordinate with camp staff, hotels, and event coordinators for in-person meetings • Assist the VPSII with communications, files, HR procedures, statistics, impact reports, calendar, travel, and email • Assist with cultivation, solicitation, and stewardship of benefactors and engage in fundraising with a personal network • Model spiritual growth and leadership through service, hospitality, prayer, and participation in Young Life’s mission

🎯 Requirements

• College degree preferred, not required • High level of confidentiality and ability to handle sensitive information appropriately • Excellent professional verbal and written communication skills • Ability to multitask ongoing projects through completion • Ability to learn and operate related computer systems • Demonstrated proficiency in Microsoft Office Suite • Typing speed of 55–60 wpm • Ability to work independently and collaboratively • 5–7 years of administrative experience preferred working for senior executives • Deep understanding of and commitment to the Young Life mission • Desire to lead spiritually through service, hospitality, and detail-oriented work • Relational and interpersonal skills to build connections with a wide range of people • Growth mindset and commitment to developing self-awareness, emotional intelligence, and cultural intelligence • Ability to listen, ask questions, learn, adapt, improve, and use feedback • Ability to manage multiple complex projects simultaneously • Strong attention to detail while maintaining a big-picture perspective • Ability to write simple, streamlined, compelling communications • Agreement to maintain confidentiality of sensitive information • Proficiency in Google Workspace • Willingness to learn and use evolving Young Life technology • Proactive self-motivation, self-discipline, and self-accountability for remote work • High responsiveness and partnership with the VPSII • Willingness to travel 2–4 times a year for 2–4 days at a time • Openness to participating in frontline Young Life work with kids through local Young Life and/or camp assignments • Must profess belief in Jesus Christ as personal Savior and Lord and subscribe to Young Life’s Statement of Faith • Must be ready, willing, and able to fulfill required ministry functions and abide by Young Life policies

🏖️ Benefits

• Fundraising component of $10,000–$15,000 • Fully remote work arrangement • Travel opportunities 2–4 times a year for 2–4 days at a time • Ongoing development through self-awareness, emotional intelligence, cultural intelligence, feedback, reflection, and coaching • Participation in the spiritual life of the Young Life community • Local Young Life and/or camp assignments