Proposal Coordinator – Administrative Manager

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🐊 Florida – Remote

🐊 Florida – Remote

⏰ Full Time

🟠 Senior

🔴 Lead

📋 Administrative Assistant

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Katmai Government Services

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2007

🏛️ Government

📋 Compliance

⚕️ Healthcare Insurance

Government • Compliance • Healthcare Insurance

Katmai Government Services is presented as an organization associated with distributing or hosting Health Plan “Transparency in Coverage” data and related compliance notices. The available text references large JSON files provided pursuant to the Health Plan Transparency in Coverage Rule, disclaimers from UnitedHealthcare, and warnings about file size and use. Based on the content, Katmai appears to support or operate a portal or service that provides regulatory compliance data/files (potentially on behalf of an insurer or government client) rather than consumer-facing insurance products.

📋 Description

• Provide comprehensive administrative and operational support to the VP of Proposals and Proposal Department • Manage calendars, meetings, correspondence, departmental communications, and routine support requests • Maintain the proposal team calendar, proposal log, assignment tracking systems, and status reports • Schedule proposal meetings, distribute materials, record minutes, and track action items • Coordinate travel arrangements and logistics for proposal-related meetings and work sessions • Log proposal assignments, deadlines, working folders, access permissions, and team coordination • Support proposal production through document compilation, formatting assistance, and submission preparation • Maintain the Past Performance library, proposal development kit, content library, document repositories, and archives • Oversee document control, version control, templates, boilerplate content, and standard materials • Ensure proposal materials meet formatting, naming, organizational, completeness, and compliance standards • Assist with quality checks, process improvements, proposal best practices, and records maintenance • Participate in proposal development meetings and refine administrative processes

🎯 Requirements

• Associate’s or bachelor’s degree preferred, or commensurate work experience • Minimum of eight (8) years of office management and/or executive administrative support experience required • Experience supporting compliance and documentation development activities at collegiate-level • Experience maintaining records, databases, and knowledge management systems • Must obtain and maintain necessary security access and/or background checks • Experience in document control, quality control, or records management preferred • Military experience strongly preferred • Advanced expertise in Microsoft Word, Excel, PowerPoint, and Outlook • Proficiency with Adobe Acrobat and PDF management • Experience with SharePoint, document management systems, or similar collaboration platforms preferred • Strong database management and data entry skills • Familiarity with government procurement and proposal development lifecycle • Understanding of compliance requirements and document formatting standards • Ability to read and interpret basic RFP submission and formatting requirements • Must have or be able to attain a valid state driver’s license and be insurable on the company automobile insurance policy • Must be able to travel out of state periodically; expected travel is less than 25% • Full-time availability, with additional hours as needed

🏖️ Benefits

• Medical, Dental, Vision, Life & AD&D Insurance • Long-Term & Short-Term Disability Insurance • 401(k) Savings Plan • Employee Assistance Program (EAP) • Paid Time Off (PTO) • 11 Paid Federal Holidays • Leave of Absence • Reasonable accommodations for qualified individuals with physical or mental disabilities • Preference for Ouzinkie Shareholders, Descendants of Shareholders and Spouses of Shareholders