Payroll Specialist

🔥 18 hours ago

🇨🇦 Canada – Remote

💵 $70k - $75k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🧾 Payroll

👻 Ghost score 0%

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Propelis

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

🍽️ Food & Beverage

🏥 Healthcare

🏭 Manufacturing

Food & Beverage • Healthcare • Manufacturing

Propelis is a global brand and packaging agency group formed from the merger of SGK and SGS & Co. It provides end-to-end packaging graphics, print and metal decor production, creative and brand strategy, digital commerce, experiential marketing, and content production for brand owners, retailers, FMCG and pharma clients. Propelis also offers technology platforms (like 5Flow) and a unified brand-creation platform (Marks) to streamline packaging and content workflows at scale.

📋 Description

• Administer and coordinate complex multi-country payroll operations across the Americas region • Manage end-to-end payroll cycles for assigned Americas countries, with primary focus on Canada • Manage EORs • Process, review and approve monthly and off-cycle payrolls using UKG, ADP Celergo and/or in-country payroll systems • Administer UKG Workforce Management, including time and attendance data, schedules, absence records, pay rules, exceptions, approvals, interfaces and issue resolution • Perform detailed payroll audits and validate hires, terminations, salary changes, variable pay, overtime, absences, benefits, deductions and retroactive adjustments • Reconcile payroll reports and ensure accuracy of payroll outputs, statutory deductions, employer costs and net pay • Ensure compliance with local tax, social security, pension, statutory benefit, employment and reporting requirements • Act as a primary escalation point for complex payroll queries from employees, HR, Finance, managers and vendors • Liaise with ADP, UKG and in-country payroll providers on processing, SLA adherence, issue resolution and continuous improvement • Support month-end and year-end payroll activities, statutory filings, reconciliations, finance reporting, employee documents and audits • Develop, maintain and review SOPs, payroll calendars, controls documentation and country-specific process maps • Provide guidance and knowledge sharing to Payroll Specialists and support cross-training within the Global Payroll Team • Lead or support payroll projects, system implementations, integrations, testing, standardization and process improvement initiatives across Americas • Report to the Sr. Payroll Manager

🎯 Requirements

• 5-8 years of relevant working experience in multi-country payroll, preferably across Americas • Strong end-to-end payroll expertise, including pre-payroll audits, calculation review, statutory filing, post-payroll reconciliation and issue resolution • Strong understanding of Canadian, US and Americas payroll regulations, taxation, social security, pensions, statutory benefits and employment-related payroll requirements • Advanced proficiency in Microsoft Excel • Experience navigating global payroll platforms such as ADP Celergo, UKG and WFM systems • Hands-on UKG WFM administration experience is required • High attention to detail and ability to identify variances, reconcile data and improve controls across multiple software platforms • Strong vendor-management skills • Experience in a fast-paced HR/Payroll environment and ability to manage competing deadlines across multiple jurisdictions • Ability to mentor, guide and support colleagues within a regional and global payroll structure • Experience with EOR payroll operations and/or payroll vendor transitions across Americas is advantageous • PayrollOrg, CIPP, GPA, NPI or similar payroll association certification is advantageous • Additional language capability is advantageous • Experience with payroll transformation, mergers and acquisitions, new country implementations, system integrations or global programme rollouts is advantageous

🏖️ Benefits

• Equal employment opportunities • Reasonable accommodations during the recruitment process • Accessible employment website and application process