Payroll Specialist

🕒 September 18

🇺🇸 United States – Remote

💵 $25 - $35 / hour

⏰ Full Time

🟢 Junior

🟡 Mid-level

🧾 Payroll

🚫👨‍🎓 No degree required

👻 Ghost score 9%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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PuzzleHR

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2019

👥 HR Tech

🤝 B2B

🎯 Recruiter

HR Tech • B2B • Recruitment

PuzzleHR is an HR services firm providing HR as a Service (HRaaS). Acting as a fractional HR department and outsourced HR partner, PuzzleHR delivers managed and on-demand HR functions including managed payroll, benefits administration, leave-of-absence support, HR compliance, talent acquisition and recruitment process outsourcing (RPO), learning & development, application/document management, and HCM-managed services (Dayforce, UKG). They also provide employee-facing support via a Direct Connect app and position themselves as a scalable HR outsourcing solution for growing companies across industries.

📋 Description

• Process end-to-end payrolls for multiple clients using the vendor-specific platform • Audit payroll data for earnings, deductions, and accruals • Perform payroll balancing • Manage new hires, terminations, compensation updates, and earnings/deduction changes • Process off-cycle payrolls, bonuses, commissions, and retroactive adjustments • Support payroll imports, integrations, and timekeeping data reviews • Collect, validate, and process payroll inputs with clients • Support new client onboarding by documenting payroll workflows, calendars, and operational processes • Analyze procedures and recommend process improvements • Develop and maintain client-specific payroll SOPs and onboarding documentation • Transition payroll operations into standardized workflows • Research and resolve payroll discrepancies and client inquiries • Participate in payroll projects, system optimizations, and onboarding activities • Collaborate cross-functionally to support payroll processing, data accuracy, and timely resolution • Perform other duties as assigned

🎯 Requirements

• Hands-on payroll processing experience in the vendor-specific system • Advanced Microsoft Excel proficiency, including auditing, manipulating, and reconciling large payroll data sets • Experience using Excel for payroll balancing, variance analysis, retro calculations, and data validation • Strong working knowledge of VLOOKUP/XLOOKUP, SUMIF(S), COUNTIF(S), IF statements, and pivot tables • Ability to import/export payroll files and review data feeds using Excel • Experience managing client-facing payroll communications • Strong verbal and written communication skills • Excellent customer service and interpersonal skills • Ability to manage multiple payrolls in a deadline-driven environment • Proven problem-solving skills with complex payroll scenarios • Ability to work independently and collaboratively in a fast-paced environment • Ability to analyze payroll workflows and identify operational improvement and process standardization opportunities • Strong documentation and organizational skills, including developing detailed client-specific payroll procedures and SOPs • Two to four years of direct vendor-specific payroll experience required • Working knowledge of payroll principles, practices, and procedures • Prolonged periods of sitting at a desk and working on a computer • Must be able to move up to 15 pounds at times • Must be able to participate in video conferences/meetings

🏖️ Benefits

• Equal opportunity employer • Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the role