Administrative Assistant / Project Coordinator

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🕒 2 days ago

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20four7VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

📋 Description

• Assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor. • Manage executive calendars and schedule meetings, appointments, and project discussions. • Coordinate meeting invitations and ensure attendees are prepared. • Maintain organized project files and documentation using Dropbox. • Assist with general administrative tasks and day-to-day office support. • Maintain organized records and ensure important documents are properly filed and named. • Attend project meetings via Teams or Zoom and take detailed meeting minutes. • Document key discussions, project updates, and action items utilizing Smartsheet. • Track project deliverables and ensure follow-up tasks are completed. • Assist with posting company-provided content on Instagram and LinkedIn.

🎯 Requirements

• Previous experience supporting construction projects preferred. • Experience taking professional meeting minutes. • Experience coordinating project follow-ups and scheduling meetings. • Strong proficiency with Microsoft Office Suite. • Advanced knowledge of Microsoft Outlook. • Experience using Dropbox for document management. • Familiarity with Smartsheet. • Excellent computer and organizational skills. • Experience supporting executives or project managers preferred. • Familiarity with Instagram and LinkedIn is a plus.

🏖️ Benefits

• Competitive rates • Weekly payments • Various open roles are available • Free training and upskilling • Constant support and guidance • A vibrant community always ready to support you • And more!