Executive Assistant

🔥 2 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 19%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Access Offshoring

WebsiteLinkedInAll Job Openings

501 - 1000 employees

🤝 B2B

🎯 Recruiter

B2B • Recruitment

Access Offshoring is a company that provides offshoring and remote staffing services to other businesses. Based on the company name and available website fragments, it appears to help firms source, onboard, and manage offshore talent (e. g. , remote employees or contractors) to support business operations. The company primarily operates as a service provider to other businesses rather than to consumers.

📋 Description

• Manage and coordinate the Managing Director's calendar, appointments, meetings, and daily priorities. • Monitor schedules, deadlines, and commitments to ensure timely completion of tasks. • Prepare the Managing Director for meetings with background information, agendas, and supporting documents. • Identify competing priorities and provide proactive reminders and follow-ups. • Schedule and coordinate internal meetings, client appointments, training sessions, and presentations. • Maintain meeting details, participant information, records, notes, documents, and action items in Zoho and SharePoint. • Conduct post-meeting catch-ups and track outstanding commitments with stakeholders. • Monitor, organize, and prioritize incoming emails; draft professional responses and manage correspondence. • Communicate with clients and stakeholders via email, phone, and video meetings. • Prepare training sessions, workshops, presentations, client meetings, and related materials. • Set up and manage Zoom meetings, including technical assistance with breakout rooms and other features. • Support online training programs and client presentations and distribute materials and instructions. • Maintain client information, meeting records, and activities in Zoho; organize digital files in SharePoint. • Monitor digital systems, troubleshoot basic technical issues, improve workflows, and use AI tools to streamline routine tasks. • Assist with research and development of training programs, learning materials, training modules, and educational resources. • Monitor project timelines, deliverables, and outstanding actions. • Provide occasional support for marketing materials, communications, and social media activities.

🎯 Requirements

• Proven experience as an Executive Assistant, Executive Coordinator, Operations Coordinator, or similar role supporting senior executives or business owners. • Experience working with Australian clients or businesses is highly preferred. • Strong experience in calendar management, meeting coordination, email management, and executive administration. • Experience using Zoho CRM or similar CRM platforms is highly desirable. • Proficiency in Microsoft Office, SharePoint, Zoom, and other digital collaboration tools. • Excellent written and verbal English communication skills, with confidence communicating directly with clients. • Strong organizational skills, attention to detail, and ability to manage multiple competing priorities. • Experience supporting online training sessions, workshops, or presentations is an advantage. • Background or exposure to the franchising, consulting, training, or professional development industry is highly regarded. • A degree in Psychology, Business Administration, Communications, or a related field is advantageous. • Familiarity with AI tools, research activities, and content development is a plus. • Able to anticipate needs, take initiative, and follow through without constant reminders. • Able to understand instructions quickly, remember important details, and minimise the need for repeated explanations. • Professional, confident, and constructive communication with clients and internal stakeholders. • Comfortable learning new systems, resolving basic technical issues, and improving processes. • Genuine interest in psychology, communication, business relationships, and professional development.

🏖️ Benefits

• Australian clients and Australian hours (giving you great experience and an early finish!) • Work from Home Allowance • HMO for you AND a dependent • 20 Days Annual Leave and 5 Days Sick Leave • Government Statutory Benefits • 13th Month Pay • Computer Equipment • Opportunities for growth • A competitive salary