Executive Assistant

Job not on LinkedIn

🔥 0 minutes ago

🇵🇭 Philippines – Remote

💵 $650 - $750 / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 1%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Coconut Careers

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2021

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Coconut Careers is a remote staffing and talent-matching company that connects businesses with vetted global professionals for roles such as executive assistants, digital marketers, sales reps, accounting assistants, and developers. They offer two hiring models — Managed Talent (monthly subscription where Coconut handles sourcing, vetting, payroll, compliance, and ongoing support) and Direct Hire (one-time flat fee) — and promote a free 40-hour trial to test fit. The company emphasizes rigorous vetting, curated matches, and support for employers scaling remote teams; their site lists 100K+ verified profiles and 600+ client companies and shows tools like salary calculator and job description generator.

📋 Description

• Manage the client's inbox and triage high-volume email • Own calendar management and scheduling • Coordinate meeting bookings with internal and external stakeholders • Follow up on unread emails, pending deliverables, and outstanding action items • Maintain visibility with the client on items requiring action • Prepare priority lists and brief the client on urgent items, upcoming meetings, and preparation needs • Flag commitments 1–2 weeks in advance • Support in-person meeting logistics, including room bookings, catering, expense reports, and consultant travel arrangements • Build travel buffers around in-person appointments • Communicate thoughtfully with high-level clients running large family enterprises • Potentially support light marketing and administrative overflow

🎯 Requirements

• English proficiency rating using CEFR level • Resume/Coconut VA Profile must follow the provided format and be in English • 1-minute introduction video, preferably using Loom • Strong Outlook and calendar management experience • Ability to proactively manage scheduling, travel logistics, and executive priorities • Excellent communication skills and polished, professional tone with executives and clients • Highly organized, detail-oriented, and proactive • Ability to respectfully follow up and prioritize tasks • Ability to handle confidential information with discretion • Marketing support experience, especially MailChimp (good to have) • Familiarity with Wix, Canva, and PowerPoint (good to have) • Experience supporting executives or serving executive-level clients in a high-touch environment (good to have) • Experience with Microsoft 365, Outlook, SharePoint, Microsoft Planner, MailChimp, Wix, HubDoc, Canva, PowerPoint, Slack, Teams, WhatsApp, and text messaging

🏖️ Benefits

• Competitive Salary • 13th Month Pay • Paid Time Off: 12 days of PTO • 12 paid US holidays • Maternity & Paternity Leave • Comprehensive Healthcare for employee and family • Life insurance included in full-time HMO plan • Mental health consultations and wellness resources • Milestone gifts and birthday treats • Island getaways, virtual town halls, and regional meetups • Supportive professional network for learning, growth, and connection