Personal & Executive Assistant

🔥 4 hours ago

🇵🇭 Philippines – Remote

💵 $6 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 5%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Remote Raven

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Remote Raven is a company that connects businesses with highly qualified virtual assistants to fill various roles across multiple industries. They focus on providing professional, college-educated, and well-trained remote workers from the Philippines who can handle diverse tasks, including customer service, bookkeeping, digital marketing, HR, healthcare, and web development among others. Remote Raven ensures that these remote workers are fluent in English and hold relevant degrees or certifications. They offer a simple and affordable recruiting process without start-up fees, aiming to help companies streamline their staffing needs with reliable remote personnel.

📋 Description

• Own and manage the executive's professional and personal calendar • Schedule and coordinate meetings, appointments, calls, follow-ups, household appointments, and family-related commitments • Screen and manage incoming email, text, and phone communications • Draft, send, and follow up on correspondence on behalf of the executive • Handle phone calls and relay accurate summaries • Attend meetings and produce organized minutes of meetings • Track action items, owners, and deadlines • Distribute meeting notes and follow up on open items • Prepare agendas, briefing notes, and background materials • Manage Excel spreadsheets, trackers, and data files • Summarize and organize data for leadership review • Prepare reports and supporting materials • Maintain organized digital filing systems • Assist with personal scheduling, reservations, household logistics, errands, and research • Support the executive's spouse with scheduling, communication, and coordination • Sign off on documents or submissions as directed • Research vendors, services, or information and present recommendations • Anticipate needs and take initiative • Maintain strict confidentiality across personal and business matters

🎯 Requirements

• Proven experience managing a high-volume, complex calendar across multiple stakeholders • Strong Microsoft Excel skills, including data organization, basic formulas, summary reporting, Pivot, VLOOKUP, and XLOOKUP • Experience taking and distributing accurate meeting minutes • Excellent written and verbal English • Proficiency with Microsoft 365 suite, including Outlook, Word, and Teams • Experience with calendar and scheduling tools such as Google Calendar or Outlook Calendar • Reliable high-speed internet • Professional, dedicated remote workspace • Full-time availability Monday through Friday • Background supporting executives in construction, renovation, real estate, or a closely related industry is a plus