Executive Assistant – Engineering, Project Control, MYOB, Acumatica

Job not on LinkedIn

🕒 September 25

🇵🇭 Philippines – Remote

💵 ₱70k - ₱85k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 14%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Pear Tree.

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Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows.

📋 Description

• Create and maintain engineering-gate processes, protocols, checklists and checkpoints • Consolidate information from multiple platforms, software tools and file systems into structured project records • Develop project documentation, customer updates, internal reports, approval packs and sign-off records • Capture meeting decisions and actions, assign owners and deadlines, follow up, and escalate overdue or incomplete commitments • Coordinate Sales-to-Engineering handovers and communication among Sales, Engineering, Workshop and management • Support project management by confirming scope, gathering requirements, maintaining assumptions and decision records, tracking changes, monitoring progress and keeping Gantt charts current • Maintain a portfolio view of engineering work and produce workload and capacity reports • Provide flexible support across departments while protecting project controls and critical deadlines • Report closely to the Sales Manager and Engineering Manager • Request missing information, confirm owners and due dates, challenge process gaps, escalate overdue actions and hold gates when evidence or approval is incomplete

🎯 Requirements

• Exceptional attention to detail, strong document control habits and a systems-oriented way of thinking • Project coordination or project controls capability, including scopes, requirements, action registers, schedules, Gantt charts and status reporting • Clear written communication, sound judgement and the confidence to follow up across all levels of the business • Strong Systems Engineering and Project Management and the willingness and ability to learn and connect information across different business systems • Resilience, discretion and adaptability in a small-company environment where priorities move quickly and practical help is often required outside the core role • Experience in engineering, manufacturing, mining services, quality systems or formal project management highly regarded • Experience with MYOB Acumatica • Observes AU office hours

🏖️ Benefits

• Observes AU national and state-specific holidays

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