Executive Assistant

🕒 September 18

🇵🇭 Philippines – Remote

💵 $9.6k - $14.4k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 15%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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📋 Description

• Coordinate and manage schedules across multiple business priorities and personal commitments • Schedule meetings with prospective clients, professional partners, board commitments, and mastermind groups • Present a clear weekly overview of upcoming priorities and commitments • Coordinate calendar availability and book appointments with internal points of contact • Follow up and confirm scheduled appointments • Oversee high-volume domestic and international travel logistics • Research flights and book directly through individual airline apps • Maintain frequent flyer numbers, hotel loyalty programs, and traveler security credentials • Support outreach efforts using structured, pre-approved templates and scripts • Monitor inbound responses and report updates • Draft thoughtful follow-ups according to established guidelines • Manage guest invitations and coordinate VIP client hosting and special events • Maintain a curated list of high-priority contacts and schedule outreach • Assist with personal task management, bill-payment tracking, and accountant liaison • Complete ad hoc projects and research tasks • Provide dedicated, high-level support to a senior wealth management executive • Support the executive's wealth management practice, AI venture, and personal schedule

🎯 Requirements

• Background supporting founders, executives, or wealth management professionals • Highly articulate, polished spoken and written English • Comfortable handling confidential, high-net-worth client information and sensitive personal matters • Proven ability to juggle multiple priorities, calendars, and follow-ups • Experience supporting premium clientele, high-value accounts, or financial services professionals • Comfortable using ChatGPT and Claude for research, writing, and content creation • Experience in premium hospitality settings is a plus • Familiarity with CRM platforms and structured outreach tools is a plus • Full-time availability in the EST timezone • Business-casual attire when in meetings • Clean background • Good camera • Good microphone • Strong Wi-Fi • Proficiency with Google Workspace, MS Office, Salesforce, airline and travel booking apps, and LinkedIn

🏖️ Benefits

• 13th Month Bonus • Permanent work-from-home / remote set-up • Health insurance • Dental insurance • Mental health insurance • Great starting salary • Growth opportunity • Performance-based raises • Prizes and bonuses • Remote flexibility • Long-term career path • Personal development journey • High-trust environment • Front-row seat to innovation • Meaningful, varied work

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