AP & Accounting Specialist

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Assistantly

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2021

👥 HR Tech

🎯 Recruiter

🏢 Enterprise

HR Tech • Recruitment • Enterprise

Assistantly is a company that specializes in providing top-tier virtual and executive assistants to businesses looking for efficient and cost-effective solutions. The company offers a wide range of services including administration, marketing, operations, finance, and client success, providing a substantial cost saving to clients. Assistantly focuses on easing the hiring, onboarding, managing, and retaining of highly skilled assistants by offering fully-managed and scalable plans with a fixed monthly rate. Their unique selling point is the provision of highly qualified "unicorn" assistants who are trained for efficiency and come with a dedicated success team, ensuring the best possible match for their clients' needs. Trusted by over 500 fast-growing companies worldwide, Assistantly's main goal is to help businesses grow faster and more effectively by managing the complexities of building a team.

📋 Description

• Own end-to-end accounts payable processes, including invoice intake, GL coding, approval routing, and vendor payments via Ramp Bill Pay • Manage and optimize Ramp platform configurations for corporate cards and AP workflows • Code and classify expenses across multiple entities and business dimensions in Rillet • Review and approve expenses for policy and accounting compliance • Serve as the primary vendor contact for payment status and AP inquiries, proactively following up and resolving discrepancies • Support employees with expense reporting and Ramp usage questions • Manage the full vendor lifecycle, including onboarding, maintaining documentation, periodic reviews, and offboarding in coordination with Legal and Finance • Collect and verify vendor tax documentation, leading annual 1099 filings in Ramp • Implement automation for recurring transactions to streamline AP processes • Support month-end close activities with AP accruals, journal entries, aging review, rollforwards, and balance sheet reconciliations • Maintain organized audit and compliance documentation • Assist the Accounting Manager and Senior Accountant on special projects and continuous workflow improvements

🎯 Requirements

• 3+ years of experience in accounts payable, expense management, or accounting • Proven experience owning end-to-end accounts payable processes from invoice intake through vendor payment • Hands-on experience using Ramp (Bill Pay and Corporate Cards) for AP and expense management workflows • Proficiency with accounting/ERP systems such as Rillet, QuickBooks Online, NetSuite, or Xero • Working knowledge of GAAP, including GL coding, accruals, account reconciliations, and multi-dimensional accounting structures • Experience supporting month-end close activities related to AP (accruals, journal entries, aging review, balance sheet reconciliations) • Experience serving as a primary point of contact for vendors regarding payment status and accounts payable inquiries • Experience supporting internal employees with expense reporting and corporate card/expense tool usage • Experience coordinating with Legal and Finance stakeholders on vendor onboarding and compliance documentation • Business-fluent English • Ability to work US Pacific Time hours

🏖️ Benefits

• Paid US holidays • Paid wellness days • Health & wellness allowance • Monthly profit sharing • AI, Operations, and Leadership upskilling • Dedicated Success Manager and long-term placement support