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Assistantly

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2021

👥 HR Tech

🎯 Recruiter

🏢 Enterprise

HR Tech • Recruitment • Enterprise

Assistantly is a company that specializes in providing top-tier virtual and executive assistants to businesses looking for efficient and cost-effective solutions. The company offers a wide range of services including administration, marketing, operations, finance, and client success, providing a substantial cost saving to clients. Assistantly focuses on easing the hiring, onboarding, managing, and retaining of highly skilled assistants by offering fully-managed and scalable plans with a fixed monthly rate. Their unique selling point is the provision of highly qualified "unicorn" assistants who are trained for efficiency and come with a dedicated success team, ensuring the best possible match for their clients' needs. Trusted by over 500 fast-growing companies worldwide, Assistantly's main goal is to help businesses grow faster and more effectively by managing the complexities of building a team.

📋 Description

• Own CRM and automation infrastructure, email marketing execution, and process documentation • Build, manage, and troubleshoot GoHighLevel automations, pipelines, and workflows end-to-end • Clean, segment, and maintain CRM data to ensure accurate lead tracking, tagging, and reporting • Build and launch email marketing campaigns from list segmentation and copy through automation sequencing and post-send performance reporting • Document workflows and standard operating procedures so systems are repeatable and transferable across the team • Monitor automation performance (open rates, pipeline movement, funnel drop-off) and proactively flag and fix breakdowns • Maintain organized project tracking via Monday.com, working to weekly agendas and delivering structured updates without requiring follow-up • Support LinkedIn presence with scheduling and light engagement to grow reach among architects, designers, contractors, and hospitality professionals • Assist in producing sales collateral (brochures, DFY sales guides, avatar-specific scripts) using Canva, maintaining brand consistency • Leverage AI tools to speed up content and copy production where needed

🎯 Requirements

• 3+ years of experience with GoHighLevel or a comparable CRM/automation platform, including workflow building and troubleshooting (must-have) • Background working with B2B or technical trade businesses (construction, hardware, contracting, distribution, or similar) (must have) • Demonstrated experience with CRM cleanup, data hygiene, and segmentation (must-have) • Proven experience building and managing email marketing campaigns end-to-end (must-have) • Experience creating clear process/workflow documentation (must-have) • Proficiency with AI productivity tools (Claude, ChatGPT) to accelerate operational and content work • Comfort working independently against weekly deliverable agendas with proactive communication • Experience with LinkedIn content or B2B sales enablement materials (nice-to-have) • Background in luxury goods, interior design, or hospitality industries (nice-to-have)

🏖️ Benefits

• Competitive salary • Paid US holidays • Paid wellness days • Health & wellness allowance • Monthly profit sharing • Long-term placement with real growth • Continuous upskilling in AI, Operations, and Leadership • Dedicated success coaching and support through Assistantly