Accounts Receivable and Billing Specialist

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🕒 June 23

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Pull and review Accounts Receivable information and Statements of Account (SOA) in QuickBooks Online for customers with past due balances • Monitor AR aging and proactively follow up with customers on outstanding invoices via Microsoft Outlook • Send updated SOAs and aging reports to customers in a timely and professional manner • Process and apply incoming payments, keeping accounts accurate and current • Flag aged or high-risk accounts to management and support escalation as needed • Review and complete invoice charges in Crown, the company’s transportation management and billing software • Send invoices to customers through Crown • Prepare Excel reports of invoiced jobs for upload into QuickBooks Online (coordinating with Honie) • Communicate with customers regarding billing information for completed jobs via Microsoft Outlook • Maintain accurate and organised billing records

🎯 Requirements

• Proven experience in accounts receivable, billing, or collections • Strong attention to detail and accuracy when working with financial data and documentation • Confident, professional written communication skills for client-facing follow-ups • Comfortable working independently in a fast-paced, deadline-driven remote environment • Reliable internet connection and a quiet, dedicated remote working setup • Availability to temporarily expand scope and cover full AR or Billing functions during team absences • Experience with Crown transportation management software (considered a significant advantage) • Background in freight, logistics, or import/export billing • Familiarity with bonded cargo, MAWB/HAWB documentation, or customs-related charges • Prior experience working with US-based clients in an EST-aligned shift

🏖️ Benefits

• 100% REMOTE • $50 birthday bonus • $200 testimonial bonus • $500 entry monthly raffle • NO TRACKER. NO PROBLEM