Administrative Assistant – Operations Coordinator

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🕒 May 19

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Manage calendars, scheduling, and speaking engagements • Coordinate travel logistics and itineraries • Ensure scheduling alignment to prevent overbooking and conflicts • Assist with inbox organization and communication follow-up • Follow up with prospective and existing coaching clients • Coordinate communication with financial advisors and industry contacts • Maintain strong responsiveness and relationship management standards • Track leads, conversations, and follow-up activity • Assist in building and organizing a CRM system for the coaching business • Help evaluate and maintain technology and workflow systems • Create organizational processes to improve efficiency and scalability • Assist with planning and coordinating in-person events throughout the year • Communicate with vendors and venue partners • Coordinate logistics, materials, timelines, and pre-event organization • Help manage event-related administrative details • Support basic social media posting and content coordination • Help maintain visibility and communication consistency across channels

🎯 Requirements

• Strong organizational and multitasking abilities • Comfortable working in a startup or fast-growing business environment • Highly adaptable and flexible with changing priorities • Strong communication and follow-up skills • Experience coordinating schedules, events, or client communications • Self-starter who can operate independently • Positive and professional demeanor • Comfortable wearing multiple hats and supporting multiple initiatives simultaneously • Experience supporting executives, coaches, consultants, or entrepreneurs preferred • Familiarity with CRM systems and workflow tools preferred • Event coordination experience preferred • Social media coordination experience preferred • Client-facing experience strongly preferred

🏖️ Benefits

• 100% REMOTE • $50 birthday bonus • $200 testimonial bonus • $500 entry monthly raffle • NO TRACKER. NO PROBLEM