Executive Assistant – Operations, HR

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Manage complex calendars and meeting scheduling • Coordinate internal and external meetings • Book domestic and international travel • Manage executive inboxes (Gmail & Outlook) • Prepare meeting agendas and follow-up actions • Schedule interviews with candidates and hiring managers • Coordinate recruitment processes • Liaise with candidates professionally • Keep applicant tracking systems and hiring documentation organised • Support employee onboarding and offboarding • Assist with HR administration and documentation • Maintain company records and internal documentation • Coordinate office supplies and operational purchases • Assist with company-wide administrative projects • Prepare documents and presentations • Manage digital filing systems • Coordinate with external suppliers and service providers • Learn and utilise new software platforms as the business grows

🎯 Requirements

• Exceptionally organised with outstanding attention to detail • Highly proactive and able to work with minimal supervision • A strong communicator with excellent written and spoken English • Comfortable asking questions and taking initiative • Calm under pressure and able to prioritise multiple tasks • Tech-savvy and quick to learn new software • Professional, reliable, and discreet when handling confidential information • Previous experience as an Executive Assistant, Operations Assistant, or Administrative Assistant • Excellent organisational and time management skills • Experience using Google Workspace and Microsoft Outlook • Strong written communication skills • Ability to manage multiple priorities simultaneously • High level of professionalism and confidentiality • Experience supporting startup or technology businesses • Recruitment or HR administration experience • Experience using applicant tracking systems (ATS) • Familiarity with DocuSign and document management • Experience with project management tools (Asana, ClickUp, Monday.com, Notion, etc.) • Experience coordinating remote teams

🏖️ Benefits

• 100% REMOTE • $50 birthday bonus • $200 testimonial bonus • NO TRACKER. NO PROBLEM