Executive Assistant – Operations & Marketing Coordinator

🔥 13 hours ago

🇵🇭 Philippines – Remote

💵 $1k - $1.3k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Marketing Operations

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Coordinate and track marketing activities leading up to the December conference • Draft and format marketing communications and promotional materials • Communicate with academics, professors, sponsors, and other stakeholders • Collect abstracts, promotional materials, and required information from speakers and sponsors • Track deadlines, deliverables, and outstanding items • Coordinate with external event partners and suppliers • Help manage production of a monthly newspaper/publication • Coordinate collection of articles, advertisements, and other content • Maintain publication timelines and production schedules • Format and prepare content for publication • Coordinate with the printing company and send materials to print • Support email/newsletter marketing and distribution • Work with mailing lists and newsletter platforms • Draft and format marketing copy • Act as an organised extension of the founder • Own recurring administrative tasks and deadlines • Maintain systems and organisational structures • Track monthly, quarterly, and annual business filings and administrative requirements • Identify outstanding tasks and follow up proactively • Manage multiple projects across different businesses • Provide general administrative and operational support

🎯 Requirements

• Previous experience in an Executive Assistant, Operations, Project Coordination, Marketing Coordination, or similar role • Excellent written and spoken English • Exceptional attention to detail and organisation • Strong sense of ownership and accountability • High level of professionalism, honesty, and integrity • Excellent written communication skills • Ability to communicate confidently with senior professionals, academics, sponsors, and external stakeholders • Strong ability to manage deadlines and multiple projects simultaneously • Highly proactive and able to identify what needs to be done independently • Comfortable learning new systems and software quickly • Strong problem-solving skills • Adaptable and comfortable working in a fast-moving environment • Nice to have: experience supporting events or conferences • Nice to have: marketing or communications experience • Nice to have: experience with newsletters or email marketing platforms such as Mailchimp or Ghost • Nice to have: publishing, editorial, or print production experience • Nice to have: experience coordinating with printers or external suppliers • Nice to have: experience working with academics, professional organizations, or senior stakeholders • Nice to have: experience using AI tools to improve writing, research, organization, or productivity

🏖️ Benefits

• 100% remote work • $50 birthday bonus • $200 testimonial bonus • No tracker/no time tracking