Executive Assistant

🕒 August 17

🌐 Philippines, South Africa – Remote

🇵🇭 Philippines – Remote 🇿🇦 South Africa – Remote

💵 $700 - $800 / month

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 26%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Manage the founder's calendar and inbox daily, prioritizing and actioning items with urgency so he wakes up to a cleared queue. • Own each step of the client transaction process flow once handed off, working independently through to completion. • Maintain and update client and deal records in the CRM, currently HubSpot, and prepare regular status reports. • Handle written and remote oral communication with high-net-worth clients at a polished, luxury-level standard. • Work in spreadsheets and Word documents to prepare client-facing materials and internal tracking. • Flag issues or make judgment calls independently where appropriate, escalating only when it truly requires the founder's input. • Support ad hoc requests tied to time-sensitive, high-value transactions. • Work directly with the founder to keep each transaction moving smoothly through a defined process flow and represent the brand at the exclusive level its clients expect.

🎯 Requirements

• Strong written and remote oral communication skills; comfortable representing the brand with high-net-worth, international clientele. • Proficiency with spreadsheets, including Excel or Google Sheets. • Proficiency with Word or Google Docs. • CRM experience required; HubSpot experience preferred but not mandatory if the candidate can work efficiently in a similar system. • Strong calendar and inbox management skills. • High attention to detail. • Ability to work independently, exercise judgment, and follow a defined process without constant oversight. • Comfortable setting up and using a dedicated business phone line, such as Google Voice, Zoom Phone, RingCentral, or OpenPhone, for international calls.

🏖️ Benefits

• 100% REMOTE • $50 birthday bonus • $200 testimonial bonus • NO TRACKER. NO PROBLEM